Important note:This form is to be used only by those clubs holding accounts and doing business through the Club Sports Office. All other organizations should go directly through Transportation Services.
Note: In order for the this electronic form to be processed, the account number, phone number and email address MUST be entered. The process for approval will not begin until the request has been confirmed. If you do not hear from this office within 3 business days, please call to check on the status of your request.
All requests without required information will be discarded.
| CONTACT INFORMATION | |
| Your Email: | example: jeg1@lehigh.edu |
| Your Name: | |
| Organization Name: | |
| Organization Account Number: | |
| Your Title: | |
| Box #: | |
| Phone #: | |
| TRIP INFORMATION | |
| Destination: | Example: Boston, MA |
| Purpose of trip: | |
| How many students over the age of 21 are available to drive? | |
| How many students are you planning to transport (excluding drivers)? | |
| VEHICLE NEEDS | |
| Cars | |
| Mini-Vans ( 7 Passengers) | |
| Buses | |
| Bus type | |
| VEHICLE PICK UP & RETURN INFORMATION | |
| Date of Pick Up: | Example: 11/21/06 |
| Time of Pick up: | |
| Van/Car Date of Return: | |
| Van/Car Time Returned to Lehigh: | |
| Bus Date of Return: | |
| Bus Departure Time: | |
| FOR BUSES ONLY | |
| Pick Up Location: | |
| Drop-off Location: | |
| Name of Company, Building, Etc. You Are Visiting: | |
| CHARGES ASSOCIATED WITH YOUR VECHICLE RENTAL: | |
| Cars are a flat rate of $38 per day for unlimited miles, plus gas. | |
| 7 Passenger Minivans are $42 per day, plus gas. This includes 100 miles per day free and $0.20 per mile over that. | |
| Please Estimate Your Total Rental Cost $ | |
| Note: When necessary, a gas card is given to you when you sign your rental agreement. The expenses incurred with your gas card are automatically charged to your account along with the rental fee. | |
| YOUR AGREEMENT & UNDERSTANDING | |
| I, the sender of this form, have made the above request in good faith and in conjunction with the good of the organization and university policies. I understand that the approved request is specific to these expenditures. If a change to this request becomes necessary, I understand that I must contact the Club Sports Office for a new approval. Should I not follow the required procedure I will be in violation of policies and procedures and may be held responsible for repayment. | |