Student: ______________________
 
 

Tracking Time Line - Based on Pennsylvania Law
 
It is advisable to date and record all events (calls, meetings, etc) in detailed notes as the work on your GIEP progresses. Such information may be helpful in follow up discussions, or if your GIEP goes to arbitration, mediation, or other legal entanglements.

Activity / Action	Person(s) Responsible	Time				Forms / Formats	Personal Notes / Reminders
		Legal Days* -Max Time To Complete	Cumulative** Maximum Calendar Days	Deadline Date***	Actual Date
Referral made for GMDE	Parent or Teacher				__/__/__
Permission to Evaluate sent to parents	School				__/__/__	Permission to Evaluate, Procedural Safeguards Notice
Written Request (Permission) for Evaluation Received	Parents	(Day 1)	+0		__/__/__
Composition of GMDE team Established	School
Chair of GMDE Team Established	School				__/__/__
Evaluation Designed	School				__/__/__
Evaluation Information Collected	School				__/__/__
GMDE completed and sent to chairperson	School	within 45 school days	+80	__/__/__	__/__/__		(changed from 30 days)
Information Summarized into typed GWR	School	within 10 school days	+92	__/__/__	__/__/__	GWR
Evaluation Report Communicated to Parents	School	within 5 school days	+99	__/__/__	__/__/__	GWR
GIEP team identified and GIEP meeting scheduled	School				__/__/__	Invitation to Participate, Procedural Safeguards
Development of GIEP at meeting	School, Parents (student)	within 30 calendar days	+129 days	__/__/__	__/__/__	input: parent, student & teacher prep. notes, GWR output: GIEP	Note: signatures on GIEP indicate attendance, not acceptance
GIEP/NORA issued and provided to parent	School			__/__/__	__/__/__	NORA, Options, Procedural Safeguards, GIEP
(all or part of GIEP rejected)	Parents, School	within 5 days		__/__/__	__/__/__	NORA	optionally, parents, or someone, rejects or contests some, or all of the GIEP
Implementation of GIEP	School	within 10 school days of issuing NORA	+141 days (4.5 months)	__/__/__	__/__/__
(Mediation or Due Process)	Parents, School	?		__/__/__	__/__/__		optional
Annual GIEP Review		within 365 days of last GIEP meeting, or more often as needed	365 calendar days	__/__/__	__/__/__	GIEP	i.e. at least once a year per chapter 16 regulations, but you may request to reopen all, or just part, of a GIEP at any time
GIEP review, GMDT meeting	school, parents, student	shall occur at the request of any member of the GMDT team (no limit, no time line)	NA	__/__/__	__/__/__	GIEP
Permission to Reevaluate sent to parents		2 years or less as needed		__/__/__	__/__/__	Permission to Reevaluate, Procedural Safeguards Notice
Reevaluation Process				__/__/__	__/__/__
				__/__/__	__/__/__

* Legal Days = Maximum time permitted by law, i.e. Chapter 16
** The law specifies school days (i.e days in school). Since most of us live by the "calendar", this column shows the approximate number of calendar days permitted.
*** Once the parent returns the permission to evaluate and the school has received it, the process depends primarily on the school completing the work to meet the legal deadlines.  It is suggested that you write the deadline dates in this column (and the completion dates in the next column) so you have an accurate representation of how well things have or are progressing.

Prepared for Northampton PAGE, a chapter of PAGE - Pennsylvania Association For Gifted Education.
This is not a legal document. For information on Pennsylvania (PA) law, consult Chapter 16. For more informaiton consult GIEP documents.
Every attempt has been made to make this document be as helpful, and accurate as possible. However, you use this at your own risk.
Contact, corrections, suggestions: Wayne Mery