Overview

Application for Coverage (TULIP)

Premium Rates and Hazard/Risk Classification

Do you — or does anyone else in your department — authorize or arrange for the use of University facilities by non-University groups or individuals? If so, are you aware that the University requires each organizer/organization using University facilities to provide a Certificate evidencing current insurance coverage and to include Lehigh University as an Additional Insured with respect to the specified date and activity?

Currently, those individuals/organizations having inadequate or no coverage are either denied the use of University facilities, or the insurance requirement is waived if the risk of liability exposure is minimal. If the coverage requirement is waived, the University’s exposure to potential liability claims resulting from a non-University group’s activities is increased.

To minimize this liability exposure and to accommodate the insurance needs of non-Lehigh event organizers, we have arranged with the University’s liability insurance broker to provide insurance coverage which meets University requirements at very reasonable premium rates. Click here for an Overview of the Special Event/Activity Liability Insurance coverage. By completing the brief application form and submitting it, along with the appropriate premium payment directly to the Risk Management Office, non-University organizers can purchase the necessary coverage. (Note: To determine the premium cost for an event being scheduled, click here for Premium Rates and Hazard/Risk Classifications.)

Please ensure that the University’s insurance requirements are communicated to all event organizers and the insurance requirement “language” incorporated into all written agreements/ contracts. If you are confronted with or planning an event which may pose unusual liability exposure or extraordinary risk, contact the Risk Management office (x83899) to discuss appropriate loss prevention/control measures and the potential need for additional insurance coverage.

OVERVIEW OF SPECIAL EVENT/ACTIVITY LIABILITY INSURANCE COVERAGE (TULIP) 

Special events insurance is liability protection for organizations that host activities which are not included in the University’s insurance program. This program provides liability coverage and legal defense for claims of negligence brought on the grounds of mismanagement, improper security, misleading representations, or failure of equipment/fixtures, to name but a few.

In today’s litigious society, event organizers face potential liability suits from spectators, contractors, and customers. Even if a suit is unjustified, the cost of defense can be significant.

Any group or individual organizing an event on campus which may pose a liability risk should consider this program. In addition, this program may also be used by University affiliated organizations for events held off campus.

Premium costs are determined based on the nature of the event, the anticipated number of participants and the number of days. While it is impossible to quote rates without detailed information about the event, we can say that premiums for this program are almost always considerably lower than any similar policy you could buy on the open market.

This policy indemnifies the insured (the lessee) for all necessary legal costs to defend against suits brought against their organization, barring any policy exclusions. Also, any judgment against the insured will be paid up to the selected limit of liability of the policy.

Art Shows
Banquets
Business Meetings
Birthday Parties
Classical Music Concerts – Indoors
Jam and Jazz Concerts – Indoors
Concerts – not otherwise classified above
Lectures
Luncheons
Seminars
Wedding Receptions
Festivals and Cultural Events
Theatrical State Performances
Any other event that may pose a liability threat - Risk Management can advise you on this

Complete the Application Form.

LEHIGH UNIVERSITY SPECIAL EVENT INSURANCE COVERAGE

Premium Rates are per event/per day* 

Schedule of Hazard/Risk Classifications

Anniversary Parties
Antique Shows
Art Festivals
Art Shows
Auctions
Auto Shows
Awards Presentations
Ballets and other Classical Dance Shows
Banquets
Bazaars
Beauty Pageants
Birthday Parties
Body Building Contests
Business Meetings
Business Shows
Charity Benefits/Auctions/Sales
Church Services or Meetings
Civic Clubs Meetings
Classical Music Concerts – Indoor
Consumer Shows
Conventions in Buildings
Craft Shows
Debutante Balls
Debuts
Drill Team Exhibitions
Educational Exhibitions
Electronic Conventions
Fashion Shows
Fishing Events
Flower Shows
Garden Shows
Graduations
Harvest Festival - no farm implements/equipment
Home Shows
Jam and Jazz Concerts – Indoor
Job Fair – Indoor
Ladies Club Events
Lectures
Luncheons
Meetings – Indoor
Pageants
Professional and Amateur Association Meetings
Reunions – Indoor
Séances
Scouting Jamborees - no overnight camping
Seminars
Social Receptions
Speaking Engagements
Symphony Concerts
Teleconferences
Telethons
Trade Shows – Indoor
Vacation Shows
Voter Registration
Wedding Receptions

Bingo Games
Classical Music Concerts – Outdoor
Festival and Cultural Events – Indoor
Jam and Jazz Concerts – Outdoor
Job Fairs – Outdoor
Meetings – Outdoor
Old Timer Events
Picnics - held at grounds without pools or lakes
Political Rallies
Reunions – Outdoor
School Band Competition/Events
Soap Box Derby
Social Gatherings – Outdoor
Trade Shows – Outdoor
Union Meetings

Aerobics and Jazzercise Classes or Events
Baseball
Basketball
Bicycle Rallies - not including races
Boxing, Wrestling, Hockey, and Football Games
Casino and Lounge Shows
Country Western Events - no rodeos or rides
Festivals and Cultural Events – Outdoor
Film Showings
Gymnastic Competitions
Heads of State Events
Ice Skating Shows
Instructional Classes
Junior Athletic Games
Karate Meets
Livestock Shows
Nightclub Shows
Parades - under 500 spectators
Proms
Softball Events
Sporting Events in buildings - non-professional
Theatrical Stage Performances
Volleyball Events

Aircraft and Balloon Events
Animal Acts and Shows
Any event with a daily attendance over 5,000
Any risk with prior losses
Anything no otherwise classified in Classes I, II or III
Armed private security used at an event
Block Parties/Street Closures/Street Fairs
Boat Shows
Carnivals
Circus and Carnivals - non-domesticated animals
Concerts - not otherwise classified in Classes I, II or III
Evangelistic Meetings
Exhibitions
Film Productions
Gun and Knife Shows
Marathons - walking, running, etc.
Mechanical Amusement Devices
Mobile Home Shows
Motorized Sporting Events
Overnight Camping
Professional Sporting Activities Promoters
Pyrotechnics
Rap and/or Heavy Metal
Rodeos and Roping Events - non-professional, spectator liability only
Rummage Sales
RV Shows
Sidewalk Sales
Ski Events
Swap Meets, Swimming, Swimming Pool Facilities
Water Activities/Events
Tractor Trailer Pulls