Web for Faculty and Adviser Instructions

1. Intial Access Setup (New faculty)
2. Accessing Student Degree Audit and Academic History
3. Registration Permission Overrides
4. Assigning Grades
5. Submitting Final Grades

Initial Access Setup (NOTE: Only for new Faculty who have NOT accessed the web for product prior)

Each faculty and staff member needs to have an active account and personal PIN to gain access. If you have forgotten your personal PIN faculty and staff need to report to the Office of Human Resources with a picture ID.

Web activation procedure: (Only for new Faculty who have NOT accessed the web for product prior)

To activate your account use the following link:

http://www.lehigh.edu/open

Accessing Degree Audit and Academic History

To access the degree audit and academic transcript of a student select the following in the secure area:

• Faculty Services
• Adviser Menu
• Degree Audit
• Submit Audit

When you want to review the audit and none are listed please select the view submitted audit button until the list appears. The system could take up to three minutes to run an audit in times of heavy usage. Once the list appears click on the audit you wish to review and it will run in single column format for viewing.

Audits will remain available for one week after they are run. You may run audits after each student registration change to make sure the courses selected meet the requirements you expect them to.

What If? audits are also available for advising purposes. An adviser may select any degree and major to run a sample audit if a student is considering a major change or addition.

Registration Permission Overrides

The procedure for a section instructor:

1. Select Faculty Services from the main menu.
2. Select item Registration Overrides
3. In the left column of the override form select from the pull-down menu the type of waiver(s) to be done and then select from the pull-down menu the CRN for the section in which the restrictions are to be waived. Make sure the override corresponds with the registration error message that the student is receiving.
4. Select the Submit Change button to commit the override. This will not register the student for the class. This permits the student to register for the designated CRN.

Grade Submission Instructions

Each department will receive the grade rosters for all gradable course sections along with the deadline for when grades are due. Non-gradable lectures and recitations are not included. These rosters indicate all students eligible to be assigned grades in the defined sections. Students not listed on the roster are not eligible to receive a grade. All faculty are expected to submit grades using Web for Faculty. If you have difficulty entering grades staff members from the Registrar's Office will be available to assist you during regular office hours.

Grades must be submitted to within 72 hours of the final exam.

* Note: For undergraduates you must submit a default grade that would be the grade assigned to the student if no further work was completed. This default grade is the lowest grade that may be permanently assigned to the student for that course. An X, Z or N must include a parenthetical grade. Final grades in such courses cannot be lower.

Proper Use of N(*) Incomplete Grade

I think all faculty would find the actual R&P language on incomplete grades very enlightening, so please take a minute to review it at the end of the note.

An N(*) grade is appropriate when the instructor and student make prior arrangements to complete the course based on the amount of work completed.  An N(*) is also appropriate when communicated by the Dean of Students Office about extenuating circumstances.

Each semester we have a large number of N grades assigned to students that just stop attending class. They do not contact the faculty member (as noted in R&P 3.8.2) with a rationale for being permitted extended time in a class, or seek the assistance or the Dean of Students, Academic Support Office to report an absence that is greater than three days. These students are NOT eligible for an incomplete N(*). Those students should be assigned the grade they earned when attending. A student that never attended, and the instructor opted not to use the section III process, should be assigned an F grade. If a student contacts you or the DOS office contacts you an N(*) may be an appropriate grade if you feel the student deserves to be allowed extra time to complete the course.

Giving an N(*) grade in inappropriate (situations, circumstances) may seem like you are doing the student a favor. In reality it just delays our ability to assist a student with a registration error or other personal circumstances affecting their status as a student.

If you signed a drop form or think the student intended to drop, but the form was never processed, once again an incomplete grade (N) is not appropriate. Grades of W will already be on the roster and may not be changed. A grade of WF may be changed but only to a WP.

3.8.2 Incomplete (N grade) UNDERGRADUATE STUDENTS
The grade N(grade) may be used to indicate that one or more course requirements (e.g., course report) have not been completed.  It is the obligation of the student to explain to the satisfaction of the instructor that there are extenuating circumstances (e.g., illness or emergency), which justify the use of the N grade.  If the instructor feels the N grade is justified, he or she assigns a grade of N supplemented by a parenthetical letter grade, e.g., (N(C)).  In such cases, the instructor calculates the parenthetical grade by assigning an F (or zero score) for any incomplete work unless he or she has informed the class in writing at the beginning of the course of a substitute method for determining the  parenthetical grade.  In each case in which an N grade is given, the course instructor shall provide written  notification to the department chairperson stating the name of the student receiving the  grade, the reason for the incomplete work, the work to be done for the removal of the N grade and the grade for the work already completed.

An undergraduate student who incurs an N grade in any course is required to complete the work for the course by the fifth day of instruction in the next academic-year semester.  The instructor will submit the grade to the registrar by the tenth day of instruction in that academic year semester.  The N grade will be converted into the parenthetical grade after the tenth day of instruction in the next academic-year semester following receipt of the N grade unless the instructor has previously changed the grade using the removal-of incomplete procedure.  The parenthetical grade will be dropped from the transcript after the assignment of the course grade.  In no case shall the grade N be used to report absence from a final examination. N grades do not count as hours attempted and are not used in computations of cumulative averages.

3.27.2 Incomplete (N grade) GRADUATE STUDENTS
The N grade is defined as in section 3.8.2 except that parenthetical grades are not required for thesis or research courses and graduate students have a calendar year to remove course incomplete grades unless an earlier deadline is specified by the instructor.  Graduate student incomplete course grades that are not removed remain as N or N(grade) on the student record for one year.  After one year, the N grade will be converted to an F and the N(grade) will be converted to the parenthetical letter grade. 

Incomplete grades may be extended an additional year with approval of the course instructor and the graduate coordinator. After two years, outstanding incomplete grades would be converted to the parenthetical mark.  Past two years, students could appeal to the Committee on Standing of Graduate Students (SOGS) with a timeline and plan for completion.  Thesis or research project N grades may remain beyond one year until the work is completed.

"W" grades are pre-assigned and may not be changed. "WF" grades may be changed to "WP," but not to any other grade

W,WP or WF are unacceptable as grades unless you have been notified by our office that the student has officially withdrawn from the course.

A+, F+ and F- grades may not be used.

Comments, in lieu of a grade are unacceptable, and an administrative "F" will be assigned.

NEW: Attention Writing Intensive Course Instructors: Please indicate students passing the writing intensive requirement by selecting 'yes' or 'no' in the column next to the letter grade for the course on the web roster.

Instructions for Entering Final Grades using Web for Faculty

NOTE: In order to submit grades you must be assigned as an instructor of the gradable section of the course. If you are not currently listed as the instructor, please call the Registrar’s office and we will make the correction.

To submit grades, login to the campus portal and follow the steps below.

1. After login click on the Banner icon
   
2. Select Faculty Services tab
3. Click on Select a semester
4. Click on Select CRN and submit
5. Select the link for Final Grades. You are now ready to enter grades
   

OR

Login to the secure area and follow the steps below:

1. After login select Faculty Services
2. Click on Select a semester
3. Click on Select CRN and submit
4. Select the link for Final Grades. You are now ready to enter grades.

Final notes

1. Periodically hit the "Submit Grades" button during your grade entry.
2. The system will time you out after 30 minutes, so use the submit grades button to avoid the auto-logoff.
3. To enter grades for another course just go back and select the link for Select CRN. The RESET button at the bottom of the page will reset all grades that have not been saved to the NONE grade. Once grades have been saved this button has no effect. The RESET button should only be used in the event you need to clear all non-submitted (or saved) grades.
4. Please remember to log off.
5. Every time you select submit you will receive a message with the number of grades submitted and if there are any missing grades.

When entering grades the drop down lists respond to both mouse clicks or by using the keyboard. In the case of the keyboard, use the tab key to put the cursor in the corresponding students grade letter box, then use the keyboard to enter the appropriate letter grade. For grades with a + (plus) or - (miuns), enter the grade first, then enter the SAME letter grade once more for a + (plus), twice more for a - (minus). Example: A grade of 'B+' would be entered by pressing the 'b' key twice. A grade of 'B-' would be entered by pressing the 'b' key three times.

PIN and Web Access:

Part-time faculty with access and PIN problems may call the Registrar's Office to have their access concerns addressed.

Full-time employees must go to Human Resources to have PIN problems addressed.

Grade Change Issue:

Grade changes: Grades will be rolled into academic after grades are due. Rolled grades can no longer be changed on the Web. After the roll procedure is completed the University grade change policy is in effect.

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