Travel Grant Information and Application

Travel Grant Information

Recognizing the large amount of exciting research being conducted by our faculty and the need for faculty preparing for reappointment, promotion and tenure reviews to have appropriate exposure for their work, the Provost is pleased to offer a program of special travel grants available to Associate and Assistant Professors, and Professors of Practice to support their presentation of research at national and international conferences. Performing artists who are invited to compete in national competitions are also invited to apply for support. Individual grants for domestic travel and international travel are available throughout the year. These awards are intended to promote the visibility of Lehigh's research activities and assist faculty who are building their research reputation or performing arts portfolio.

Requests for these travel awards will be routed through the deans of the colleges. The deans will develop detailed guidelines for applications; review the requests, with special attention to the professional significance of the conference and the importance of the presentation in advancing the research agenda of the faculty member; and forward recommendations for support to the Provost. Recommendations from the deans may be submitted throughout the year but must be received at least three months prior to the date of the conference. Awards will be made on an annual rolling basis and will include all reasonable costs for the trip.

Please note that it is our intent to provide funding to as many Associate and Assistant Professors and Professors of Practice as possible. In order to do so, the Travel Grant will provide no more than 50% of the travel costs and limits the grant to one trip per eligible faculty member on an annual basis commencing with the start date of the first trip receiving a grant. The other 50% of travel expenses must be supported by another Lehigh University index.

Reimbursement Procedures

All expenses and reimbursements should initially be charged to your departmental index. Upon completion of your trip submit a copy of your paid expenses and if applicable, OneCard statement, to Robin Bodnar, Provost's Office, 27 Memorial Drive West. Please indicate the index number that was originally charged for your expenses. This account will be reimbursed for up to 50% of the travel costs from the President and Provost's Faculty Development Fund through a transfer of funds to the index(s) charged.

Reimbursable expenses

Air travel - submit original airline passenger receipt or boarding pass indicating destination, class of travel and proof of payment.

Conference registration fees - attach a copy of your conference registration form along with a conference program, agenda and proof of payment (credit card receipt, statement or cancelled check).

Transportation expenses: personal auto - reimbursement provided using published federal rate (see Controller's Office website for current rate); auto rental, bus, taxi, parking, tolls, etc. - submit original auto rental agreement and associated gasoline receipts.

Hotel room & tax - daily charges for room and related taxes - submit itemized hotel bill indicating payment.

Meals - meal expense must be listed separately for breakfast, lunch and dinner. Expenses related to alcoholic beverages are not reimbursable.  According to the Lehigh University Travel and Business Expense Policy, all receipts of $75 or more must be itemized.

Other expenses: necessary telephone calls; fax charges; expenses associated with baggage handling, storage and tips; laundry and dry cleaning expenses when traveling for periods greater than five days.

Non-reimbursable expenses

Alcoholic beverages while traveling; auto rental insurance charges; fines for traffic or parking violations; first class or business class airfare; hotel amenities such as exercise facilities and movies; luxury limousine service; optional conference events (e.g., tours, gold, outings, etc.); personal expenses while traveling on University business; theft, loss or damage of personal property.

For more information about reimbursable/non-reimbursable expenses, please review the Lehigh University Travel and Business Expense Policy.

Travel Grant Application (PDF)

Female student taking notes