Asa Packer Campus Outdoor Event Information
All requesters must fill out this Lehigh University Activity Permit. This form must be filled out and faxed to the Conference Services office at 610-758-3568, and must be submitted two weeks prior to the event. The completed form may also be dropped off at the Conference Services office located in Rathbone Hall (balcony level).
A Request to Serve Alcohol Form must be filled out if alcohol service is being planned for the event. Please request a form from Conferences Services. Once the form is complete please return it to the Conference Services office at least two weeks prior to the event.
If your event requires the use of a tent covering the area exceeding 900 square feet and/or having an occupant load of more than 50, you must first register with the city of Bethlehem. For information please contact the Building and Housing Inspections Office at 610-865-7091, located in City Hall. You will be required to submit a Certificate of Flammability to the City of Bethlehem and the Conference Services office.
"All contractors/vendors engaged to erect tents covering an area exceeding 900 square feet and/or having an occupant load of more than 50, shall provide Lehigh University with a standard ACORD Certificate of Insurance evidencing Commercial General Liability at the minimum limits of $1,000,000 per occurrence/$1,000,000 aggregate. Lehigh University shall be named as an Additional Insured on all liability insurance policies."
If tents will be used at the event, please include that information in the comment box in your reservation request.
The sponsoring party is responsible for all clean up. Contact Brickman Services for trash containers at 610- 758-3657. Failure to clean up the area will result in the sponsoring organization paying for any associated charges.
The sponsoring organization is responsible for issuing all written work orders, through Facilities Services, for any special needs, such as: tables, chairs, barricades, staging, electrical requirements, etc. Send written requests to Facilities Services, 461 Webster Street or complete the online Facilities Services work order form.
You may contact the Dining Services Office at 610-758-4512 to arrange food for your event.
The Conference Services Staff is not responsible for non-compliance by the Sponsoring Organization or the attendees. Any additional charges incurred by the sponsoring party will be charged directly against the sponsoring organization's account.