Applicant Tracking System

An Applicant Tracking System (ATS) is a software application that enables the electronic handling of recruitment needs. An ATS can be implemented on an Enterprise or small organization level, depending on the needs of the institution. ATS systems are very similar to Customer Relationship Management Systems, but are designed for recruitment tracking purposes.

The principal function of an ATS is to provide a central location and database for an organization's recruitment efforts. ATSs are built to facilitate the management of resumes and applicant information. Data is either collected from internal applications via the ATS front-end, located on the institution's website, or is extracted from applicants on job boards. The majority of job and resume boards (Monster, HotJobs, Career Builder) have partnerships with ATS software providers to provide parsing support and ease of data migration from one system to another. For faculty searches, the applicant would be able to upload his or her CV and other documents required by the department.

Some features of an ATS:

  • Provides 24/7 career information for job seekers
  • Custome web pages sell the university to applicants
  • Automates posting of positions
  • Tracks all applicant information
  • Allows job specific screening questions
  • Automates hiring assessments
  • Tracks the flow of the application process
  • Allows for simple emails to groups of applicants
  • Tracks the best source of applicants and new hires
  • Automates compliance reporting
  • Allows for multiple logins with restricted access
  • CV/Resume scanning and/or uploading capabilities
  • Automatic letter generation
  • Ability to schedule/track interviews
  • Ability to write on-line notes
  • Searchable application database
  • Duplicate candidate prevention
  • Automatic notification and alerts
  • On-line interaction with candidates
  • Standardized practices among departments
  • Sustainability.
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