Special Events Planning
- All Senate recognized student groups are required to
have prior approval authorization through the
Student Accounts/Activities Office. In order
to verify approval of the event a Club or Organization
must first complete an
Event Planning Form through The
- If you are planning to hold your event in the
University Center, Lamberton Great Room, or in an
Outdoor Asa Packer Campus location you must submit a
request using the Campus
Reservations system. Visit our Reservations
page for more information. The Reservation staff
reserves the right to limit the spaces that can be used
when an event ends after midnight.
- All food must be ordered through the Dining
Services office at 610-758-4512.
- All requests must be made as far in advance as
Event Planning Form must be submitted via The
Hub to at least two weeks prior to the
event. Please allow enough time for the entire
process to take place, generally three to four weeks.
- Security for all events
must be arranged through the Lehigh
University Police Department. In addition,
Late Duty Building Staff security may be required based
on the time or date of the event. The sponsoring
organization will be responsible for all of the charges
associated with the event.
- The sponsoring organization will be responsible for
checking ID’s at the door(s). Please make sure
that you have adequate staff in place based on the
expected attendance. No one under the age of 18
may be permitted without a valid college ID.
- Advertising for the
event cannot be done until all approvals and
confirmations have been obtained. When advertising
for the event it must be state that a valid ID is
required and no one under the age of 18 will be
permitted without a valid college ID.
- All Friday and Saturday night events must end by 1:30
a.m. with everything cleaned up and everyone out of the
building by 2 a.m. Plan the event accordingly and
adjust the ending time based on how much additional time
is needed for clean up. In the event that the
ending time exceeds 2 a.m. a $75 charge will be accessed
for each additional 15 minutes past 2 a.m. For
events held in the University Center there will be an
addition Building Event Staff charge after 10:30pm.
- Any excessive cleaning or repairs required as a result
of the event will be the financial responsibility of the
sponsoring organization and/or individual.
- Our objective is for your event to be
successful! Please contact our office at
610-758-4163 if you have any questions, require
additional guidance or clarification.
- The Campus Event Advisory Group
(CEAG) is available for any group who would like
assistance with larger-scale events.
Return to Guidelines
Holding an Event
Special Projects & Events
Student Affairs Links