- Food cannot be sold at the event. This includes
solicitation of donations.
- A reservation for the ootdoor event space must be
made. Find and fill out the appropriate outside event
form on our forms
- Standard University procedures apply for the serving
of alcoholic beverages; please review the alcohol
guidelines and contact our office for a request
- The organization will be responsible for identifying
the designated cook(s) for the event. The designated
cook(s) will be required to review the following food
safety information at least one week prior to the event:
- The event must be closed to the general public and
limited to a small group. Cooking for groups in excess
of 50 people will require approved professional ServSafe
trained, licensed, and insured cook or vendor.
- All groups will be required to obtain a Food License
from the City of Bethlehem Health Bureau for each event.
The City of Bethlehem Health Bureau reserves the right
to send a health inspector to the location to make sure
all guidelines are being followed and food is prepared
- Sanitary gloves must be worn when serving food and all
food must be placed in proper serving units.
- The use of alcohol is not permitted, standard
University procedures apply for the serving of alcoholic
beverages; please contact our office for a request form.
- A person should be designated to handle emergency
response issues and should have with them a telephone
and emergency phone numbers - Campus police 610-758-4200
- or 84200 from a campus phone. This person should also
make the decision to cancel the cookout if a storm
develops or if lightning or high winds occur.
- University Police must be notified in writing at
least 24 hours in advance of the event. Fire exits
(including routes to buildings) are not to be blocked.
The area the cookout occurs should be free of debris
including combustibles such as leaves and it should be
located away from windows and building air intakes to
avoid triggering building smoke detectors.
- An individual must be identified as the spokesperson
for the group.
- Using a gas grill is preferred as it eliminates
the need to use charcoal lighter and can be
- If that is not possible, one individual who has
experience lighting charcoal grills shall ignite the
grill(s) making certain that the area is clear of
people. Once the grill(s) have been ignited the
lighter fluid must be put away. Charcoal
fluid shall not be used on hot coals!
- A fire extinguisher is to be available and
someone who is trained in how to use the fire
extinguisher on site.
- At the end of the event a proper clean up must
follow. Charcoals are to be emptied into a metal can
after they are used and have cooled. Personnel should
wait 24 hours prior to disposing charcoals in the
garbage. During this time they should be kept outdoors
away from combustibles and out of the wind. To ensure
the charcoals are cooled add a slight amount of water.
- The area must be cleaned up and litter free at the
end of the event.
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