Lehigh University

Office of Student Activities

Student Organization Program Planning Outline

Complete the Organization Information and proceed in numerical order. This form must be completed no later than four (4) weeks prior to your event. If this form is not submitted in a timely manner, your organization will risk having the event cancelled.

Step 1: Organization Information

Sponsoring Organization: __________________________________________________

Coordinating Officer: _____________________________________________________

Email: ____________________ Phone: _______________________________

Title of Program: _________________________________________________________

Purpose of Program: _______________________________________________________

______________________________________________________________________

______________________________________________________________________

Event Date(s): ___________________________________________________________

Beginning Event Time: ______________ Ending Event Time: __________________

Anticipated attendance: _____________

Step 2: This is the first section that must be complete. Please contact X84150 or stop by to schedule a meeting with the Student Accounts Coordinator, located in Ulrich Student Center.

Funding availability: yes no Amount: _______________________

Authorized signature: ________________________ Date: _______________________

Coordinating Officer signature: __________________________ Date: _____________

Step 3: This section must be completed next by the Assistant Dean of Student Activities, located in 415 Ulrich Student Center. Please contact x86670 or stop by to schedule an appointment.

Preferred location: ______________________________________________________

Contracts needed: yes no If yes, for whom: _________________________________

Open to the public: yes no

Security Required: yes no

Authorized signature: _________________________ Date: ______________________

Coordinating Officer signature: ________________________ Date: _______________

If the preferred space is Lamberton, Ulrich Student Center, University Center, or an Outside Space on Asa Campus complete Step 4.

Step 4: To be completed if the preferred space location is for Lamberton, an Outdoor Space on Asa Campus, Ulrich Student Center, or the University Center. Complete this section and proceed to Student Center Reservations, located on the 1^st floor of the University Center. In addition to this form, you will also be required to fill out the appropriate space request form.

Event location: __________________________________________________________

Space Request form needed: (circle) Lamberton

Outside Space

UC/USC Room Request Form

UC Johnson Dining Room

Food: yes no

Authorized signature: ______________________________ Date: ___________________

Coordinating Officer signature: _______________________ Date: ___________________