office of student conduct

Living At Lehigh

Living On Campus As a first-year student, you’ll be required to live on campus in a residence hall. As a second year student you are required to live in the University housing system, which includes residence halls, fraternities, and sororities. If you plan on commuting to Lehigh you will need to petition the Office of Residential Services for exemption to the University residency requirement. On-campus housing for juniors and seniors is not guaranteed. Those wishing to live in on-campus residence halls will participate in a Residence Hall Housing Lottery & Selection process that is used to distribute available junior/senior spaces in the residence hall system.

Commuter and Town Students

 All commuting and other town students are urged to participate fully in campus life and to make full use of University events, activities, programs and facilities. Mailboxes are provided at the Ulrich Student Center for all commuting and other town students. Official University communications are sent to these boxes and students are advised to check these mailboxes regularly. For commuter student convenience, there is a commuter lounge located in Trembley Park Apartments, #41A. To gain access to this space, please contact the Office of First Year Experience on the first floor of the University Center at 610-758-1300.

 

Living Off Campus

After your second year, you may choose to move off-campus. We recommend using "Before You Sign, Your Guide to Off-Campus Living" to aid you in your search of an off-campus apartment. As a service to our students, we also provide a listing of city inspected off-campus apartments. Both the guide and the apartment listings are available from our office as well as on-line. Students who are looking for roommates can connect with other students on the Roommate Forum.

Lehigh values the relationship between the University and off-campus students. If a situation should arise where assistance is needed, off-campus students are encouraged to refer to "Before You Sign, Your Guide to Off-Campus Living" for information. If further information is needed, please contact:

 

Christina Bell
Associate Director of Residential Services
(610)758-3500
cnb5@lehigh.edu

 

Dale Kochard
Executive Director of Community and Regional Affairs
(610)758-5801
dak304@lehigh.edu

 

How To Be A Good Neighbor. The on-going relationship between the town and University is an interdependency, which enriches the lives of all members of our Lehigh community. Off-campus students play an important role in the development of a positive relationship between the University and the community. Bethlehem families who find themselves joined by students in their neighborhoods understandably are concerned about possible noise disturbances, litter and unsightly conditions and general overcrowding. Observing ordinances along with a general consideration for other neighbors, especially for those who don't live on the same University calendar and personal daily schedule, will make a more pleasant environment for everyone. The residents of the city have but one request - be a good neighbor. Introduce yourself and give neighbors your phone number so they can contact you if they have a concern. You'll find that your neighbors have diverse backgrounds, careers and experiences. Appreciate and respect that community residents have different lifestyles than college students. For example, be aware of shift work-one or more of your neighbors is likely to be employed in the health care system or a community service agency that operates around the clock. Knowing your neighbors, and their schedules makes it easier to "fit in" the neighborhood. Realize that a major source of irritation is noise. Be conscious of stereo volume, party noise and, in particular, street noise. Keep up appearances of your dwelling: - trash in containers and in the rear of the building - only porch furniture on porch - curtains on windows - lawns, sidewalks and streets clean, obey the local parking regulations, attend community meetings Your attitude and actions are often received as a reflection on the University. Lehigh University supports your involvement in the University and community activities to strengthen the commitment of developing a cooperative and understanding relationship with the residents of the City of Bethlehem .

 

It is also important that you are aware of the Lehigh University Student Code of Conduct and that violations of the Code of Conduct both on and off campus will likely result in action being taken by the University Student Conduct System.

 

Change of Address and/or Telephone Number. Each student is expected to have current permanent and local addresses and telephone numbers (including cell phone) on file in the Registrar's Office. Changes to that information should be immediately reported to the Registrar. A student will be held responsible for any communication from a University office sent to the address last given to the Registrar and may not claim indulgence on the plea of having moved and, therefore, of not having received the communication.

 

 

 

 

RESIDENCE HALL LIVING

DESCRIPTION OF STAFF AND SERVICES

The residence staffs here are to make your experience in the halls a pleasant and rewarding one. Two offices work together to achieve this goal: Residence Life and Residential Services.

 

Residence Life Staff.  The Residence Life staff is part of the Dean of Students Office. Located in Warren Square E (227-229 Warren Square), the staff provides an environment in the residence halls that is conducive to educational, social, and academic growth. The staff is involved with programming, advising, counseling, discipline, crisis management and works very closely with the Office of Residential Services. The staff includes:

 

Associate Dean of Students for Campus Living and Student Conduct. The Associate Dean of Students is responsible for the overall operations of Residence Life, Fraternity and Sorority Affairs, and Student Conduct programs.

 

Director of Residence Life. This person is responsible for the overall operations of the Office of Residence Life and the supervision of six Residence Life Coordinators and the Gryphon staff.

       

  Residence Life Coordinator. Each residence hall area has one Residence Life Coordinator who:

·         Is a full-time, Masters level, professional staff member living within the hall. This person is responsible for overall operation of a primary and secondary area

·         Supervises the Gryphon staff in that area

·         Coordinates social, educational, recreational, and cultural programming in their residence area(s)

·         Counsels students

·         Advises hall council

·         Assists with emergencies and crisis situations

·         Works with various Residence Life Committees

 

Gryphons. Each residence hall has several Gryphons who:

·         Answer questions, provide information, and assist students in general

·         Relay concerns and ideas to the Office of Residence Life

·         Develop and plan programs based on student developmental competencies

·         Help enforce the policies of the campus

·         Participate in training that includes community development, programming,

                emergency response, conflict resolution, and other resources.

 

Residence Hall Association. The Residence Hall Association (RHA) is the governing body for students in residence halls. RHA not only provides a voice between Lehigh students and administrators, but is also responsible for providing campus-wide programming events. In addition, every House Council sponsors events that span from trips bus to semi-formals. In the beginning of the fall semester, RHA will hold elections for House Council positions for each hall. If you have an interest in planning events for your hall, building, or the campus, we encourage you to run for one of the positions.

 

Residential Services Staff. The Office of Residential Services, located on the balcony level of Rathbone Hall, handles the daily operations and administration of the residence halls, fraternities, sororities, and graduate housing. Residential Services is committed to providing Lehigh students with a quality living environment that fosters academic success, personal growth, and community development. We are committed to providing safe, secure, well maintained and attractive facilities for our students and guests, promoting student individuality and personal responsibility, providing responsive service to all customers and continuously assessing their level of satisfaction providing ethical and efficient management of resources.

 

Residence Hall Board and Housing Contract

Residence Hall Housing Contract. Residence hall rooms are rented on an annual lease basis only. A student who signs a housing and board contract is expected to reside in residence hall housing for the full academic year. A student who forfeits a housing reservation in the fall semester and who returns to the University at any time during the contracted academic year is still obligated for housing charges, if a vacancy in the residence hall facilities exists and without regard to location. For junior/senior students, an advance deposit of $400 toward housing charges is required with the signing of the contract. This deposit is credited toward housing charges. Any student who signs a Residence Hall Housing and Board Contract is subject to the refund policies published herein.

 

Rules and Regulations. Through the General Provisions for Student Occupancy (GPO) of the residence contract, the University exercises its rights and responsibilities as a landlord to insure that all contractual relationships and fire, health, safety, and maintenance standards are upheld in the residence halls. Furthermore, in order to provide its residents an atmosphere which protects and promotes the University's educational mission and which guarantees the orderly and effective operation of the residence system, the University must require certain standards. Responsibility for determining that these standards and provisions are met rests with the administrative officers of the residence system. (See University Student Conduct System - Violation of the General Provisions for Student Occupancy)

 

Board Plan Requirements. All students residing in residence halls (except Campus Square, Sayre Park Village, and Trembley Park ) are required to participate in a meal plan. First Year students may choose a category I meal plan while upper class students have the option of alternative plans according to the area where they are assigned. For more information on meal plans, please visit the dining services web site at www.lehighdining.com. Board plans may be changed within the requirements of the living area up to the tenth day of class of each semester. Changes outside of the required board plan, or changes after the tenth day of class for reasons such as medical condition, etc. must petition in writing to the Executive Director of Student Auxiliary Services.

 

Residence Hall Housing and Board Plan Refunds. (See Financial Responsibility - Residence Hall Housing Deposit / Refunds).

 

Residence Hall Security

Security is a collective responsibility. The University and the residence hall community are both concerned about and responsible for the safety and security of the residence halls. Since the buildings are at times made too public for perfect security, there are some things which each resident can do to help:

1.             Do not prop open section or building doors for any reason.

2.             Do not admit unknown or unidentified people to locked sections or buildings. Students who have a legitimate reason to seek admission to a building should be willing to volunteer production of their ID. ( See University Regulations - Identification Cards).

3.             If there are people found in the buildings who are unknown or unidentified, report the situation to a staff member or to the Lehigh University Police. It is mandatory that any student present a Lehigh ID card upon the request of any University community official. Refusal to do so can result in disciplinary action. Therefore a Gryphon, Residence L ife Coordinator or other University official can require unknown persons to identify themselves.

4.             Try not to lose your ID card or room key; and never loan them to others. If keys or ID card are lost or stolen, contact the Office of Access Control Services, the ID Office and Lehigh University Police immediately.

5.             Report all incidents of theft or hall damage to the appropriate Gryphon or Residence Life Coordinator as well as to the Lehigh University Police.

 

Room Keys

Each room key is individually coded. Key(s) issued to an individual may not be given to anyone who is not a resident of the particular room/building. All persons involved in such a transaction will be subject to disciplinary action.

It is against regulations to duplicate keys. All keys must be issued through the Offices of Residential Services or Access Control Services. The unauthorized possession, alteration, or defacement of any key and the illegal entry of any room by any means are strictly forbidden under penalty of disciplinary action up to and including expulsion from the university.

All keys issued must be returned to the Office of Residential Services or Access Control within 2 business days after termination of lease or permanent withdrawal from the room during the academic year, and upon final residence hall closing at the end of the academic year. The penalty for not returning a room key is $35 to change the lock on the room.

Damaged keys
Damaged keys will be replaced by the Office of Access Control Services. The student will be charged $25 for a replacement key unless it is determined that the damage to the key was due to a malfunction of the lockset or core.

Lockouts
A student locked out of his/her room, Monday through Friday between the hours of 8:00 AM and 4:45 PM, can borrow a key from the Office of Access Control Services. The student will be issued a temporary key. The student has 1 business day to return the temporary key to the Office of Access Control Services. If the temporary key is not returned to the Office of Access Control Services within 1 business day, Residential Services will be notified. Card access will be turned off until the temporary key is returned. If after 2 additional business days, the temporary key is still not returned, the lock will be changed and new keys issued. It is the student’s responsibility, in the event of a lock change, to pick up his/her own key, and also inform roommate(s) to go to the Office of Access Control Services to obtain a new key (in traditional buildings). The Office of Access Control Services will hang a door hanger notifying the residents of the room that a lock change has taken place.

Roommates must return their old room key to the Office of Access Control Services in exchange for the new key. Roommates who do not return the old key within 2 business days will be charged a $25 fee for key replacement.

Once the lock is changed, a $35 fee will be charged to the Bursar account of the student who lost the room key to cover the costs involved in the lock change.

All keys which need to be issued as a result of a lock change must be picked up within 2 business days of the lock change. If this does not occur, Residential Services will be notified. Card access will be turned off until all keys are picked up.
 
Lost keys
Lost or misplaced keys must be reported immediately to the Office of Access Control Services. The student will be issued a temporary key. The student has 1 business day to find the key and return the temporary key to the Office of Access Control Services. If the room key is not found and returned to the Office of Access Control Services within 1 business day, Residential Services will be notified. Card access will be turned off until the temporary key is returned. If after 2 additional business days, the temporary key is still not returned, the lock will be changed and new keys issued. It is the student’s responsibility, in the event of a lock change, to pick up his/her own key, and also inform roommate(s) to go to the Office of Access Control Services to obtain a new key (in traditional buildings). The Office of Access Control Services will hang a door hanger notifying the residents of the room that a lock change has taken place.

Roommates must return their old room key to the Office of Access Control Services in exchange for the new key. Roommates who do not return the old key within 2 business days will be charged a $25 fee for key replacement.

Once the lock is changed, a $35 fee will be charged to the Bursar account of the student who lost the room key to cover the costs involved in the lock change.

All keys which need to be issued as a result of a lock change must be picked up within 2 business days of the lock change. If this does not occur, Residential Services will be notified. Card access will be turned off until all keys are picked up.

Stolen keys
Stolen keys must be reported immediately to the Office of Access Control Services and to Lehigh University Police. The lock will be changed and new keys issued. It is the student’s responsibility, in the event of a lock change, to pick up his/her own key, and also inform roommate(s) to go to the Office of Access Control Services to obtain a new key (in traditional buildings). The Office of Access Control Services will hang a door hanger notifying the residents of the room that a lock change has taken place.

Roommates must return their old room key to the Office of Access Control Services in exchange for the new key. Roommates who do not return the old key within 2 business days will be charged a $25 fee for key replacement.

Once the lock is changed, a $35 fee will be charged to the Bursar account of the student who lost the room key to cover the costs involved in the lock change if a police report is not filed.

All keys which need to be issued as a result of a lock change must be picked up within 2 business days of the lock change. If this does not occur, Residential Services will be notified. Card access will be turned off until all keys are picked up.

 

Lock-Outs. If a student is locked out of his or her room, these procedures should be followed: The student should first try to find his or her roommate so that he or she can let them in with their key. Second, locate a Gryphon. An additional option during business hours (M-F, 8:15 am-4:45 pm) is to go to the Office of Access Control Services and, upon presenting an ID, sign out a temporary key to his/her room. The student will be given one (1) working day's grace period to return the temporary key. After business hours (M-F, 4:45 pm-8:00 am), call and on weekends call the Gryphon on duty cell phone for the building (posted at each staff office). The student will not receive a charge for the first lockout. Continued lockouts throughout the academic year will result in the following charges: 2nd lockout = $25 charge 3rd lockout and each additional lockout = $50 charge and a referral to the Office of Student Conduct.

 

ID Cards. ID cards will only operate the card reader doors in the area(s) to which the student has been authorized to access. Attempts to use a card in area(s) other than those authorized will be monitored and may subject the student to disciplinary action. ID cards that are lost, misplaced or stolen must be reported immediately. The old ID card will be deactivated to prevent unauthorized access to the building.  If your Lehigh ID card is lost or stolen during regular office hours, contact the ID Office (610-758-5843) immediately to deactivate your card.  If your ID card is lost or stolen after regular office hours, or on the weekend, contact Lehigh University Police (610-758-4200) immediately to deactivate your card.  Or, at any time, you may log on the Campus Portal, “My Lehigh” tab, My GoldPLUS” channel, to deactivate any GoldPLUS and/or Meal Plan accounts on your ID card.  In addition, it is imperative that you contact the Lehigh University Police immediately to deactivate access to your residence hall or academic building.

A replacement ID card may be obtained at the ID Office, located in the Ulrich Student Center, during regular office hours.  A $15.00 replacement fee will be charged to your Bursar Account.  In the case of stolen ID cards, the replacement fee will be waived with the confirmation of, or a copy of, a police report.

If your ID card is found after being deactivated, but before receiving a replacement card, you must personally present the ID card to the ID Office in order to reactivate it.  Once a replacement card has been issued, all prior cards are no longer valid, and cannot be reactivated.

If an ID card becomes de-magnetized, worn or broken and stops working due to normal wear and tear, the card (all pieces included) should be brought to the ID Office for exchange at no cost. Found ID cards must be reported immediately and returned promptly to the ID Office. Possession or use of an ID card not issued to a particular student could subject him/her to disciplinary action. Lost or found ID cards must NOT be advertised by posting a notice on bulletin boards or the Network Server.

 

 

Solicitation. In order to prevent students from being harassed, solicitation in the residence halls is not permitted. If a resident is approached by anyone selling merchandise, do not buy anything. Solicitors should be reported to a staff member or the Lehigh Police immediately.

 

Fire Safety and Security.

Equipment. Fire safety is a very serious matter and we hope that students will regard it as such. Damaging or tampering in any manner with fire bells, horns, smoke / heat detectors, fire extinguishers and extinguisher covers, hoses, sprinkler systems or exit and fire evacuation procedure signs is not only unlawful but, more importantly, endangers the lives of others. Any violation will result in repair / replacement costs, fines ranging from $500 to $1,000 and University disciplinary action.

Violations. For safety reasons, certain appliances and combustible materials such as candles, incense and halogen lamps, are not permitted in residence facilities. Such prohibited items are specifically listed in the GPO. Fines will be issued if any of these items are found in a residence area regardless of usage (i.e. decorative candles). Future violations will result in increased fine amounts and disciplinary action.

 

Smoking Policy. All residence halls are smoke free. If an individual violates the smoking policy, the following sanctions will be issued:
                1st Offense: Disciplinary Warning and a $300.00 fine.
                2nd Offense: Disciplinary Warning and a $300.00 fine; Educational sanction to    be determined by hearing officer.
                3rd Offense: Disciplinary Probation and a $500.00 fine; Educational sanction to be determined by hearing officer.
                4th Offense: $750.00 fine; Removal from the Lehigh University Housing System for a term to be determined by the Office of

                                     Student Conduct.

Residence Hall Damage Billing Policy. To ensure that students are aware of policies and procedures related to student damage, the Office of Residential Services will periodically distribute the following information outlining staff and student responsibility in damage assignment and collection. One of the primary purposes of the residence hall damage billing system is to focus residents' attention on the need to secure and preserve the residence hall physical environment and to accept responsibility for the governance of the residence hall. It is imperative that residents are concerned with the safety and care of University property that is placed in individual student rooms and public areas.

 

Charges must be assigned for the following: 1. Misuse, abuse, or accidental damage of property that requires repair, replacement, or other corrective measures. 2. Deliberate or malicious damage. 3. Loss or theft of University property.

 

Assessment for Student Damage. Primary emphasis will be placed upon determining who is responsible for damage or theft. The Residence Life and Residential Services staffs make every effort to determine which individuals are responsible for damage to the residence halls. Residence staff members (Gryphons, Residence Life Coordinators) will investigate all incidents of vandalism and damage in their buildings. All residents have a responsibility to deter damage and vandalism to University and personal property. Report all incidents of vandalism to a residence staff member.

 

Procedures for Assessing Damage. If the individual responsible for common or section damage is identified, the charges are assessed to the appropriate individual. When more than one individual is involved, the charges are proportionately assessed. When damages occur within a student room, the resident or residents is/are assessed charges. Such situations result in billing by individual invoice.

 

Bi-Semester Summaries and Charges. Student damage is repaired by maintenance personnel via a work order. The total charge reflects the material cost and labor cost of the particular student damage repair. Responsibility for the cost of damages is assigned on a bi-semester basis. An itemized list containing the location, description of damage, material cost, labor cost and initial assigned charge is prepared and distributed to the residence staff members. Residence staff members are required to inform their residents of the contents of the Bi-Semester Damage Summary by posting the summary in a conspicuous location within the residence hall (generally section bulletin boards) and through discussions at hall meetings. Residence staff members have ten days to review and investigate the damages listed; and, when appropriate, re-assign charges to an individual. After the ten-day period, the Office of Residential Services will utilize the information received from the residence staff members in assessing charges to students. Individual invoices will be processed immediately.

 

Opportunity for Review. The damage billing process allows for review and appeal of all damage assessments. However, the damage billing policy itself cannot be appealed. When an individual is identified as being responsible for student damage, a residence staff member is required to submit the information in writing on a Chargeback Form. The Chargeback Form is forwarded to the individual giving him/her ten days to appeal his/her responsibility for the damage cost prior to an invoice being processed. If no appeal is filed, charges will be processed accordingly. In order to provide for consistent review of damages, all questions concerning an assessment or further clarification that may be needed should be directed to the appropriate Residence Life Coordinator. The Residence Life Coordinator will review the complaint and determine if further action is required.

 

Fraternity and Sorority Living

Greek life is an attractive alternative among the residence options at Lehigh. Each fraternity or sorority is a relatively small, close‑knit community. These groups determine their own goals, manage their own houses and business affairs, conduct their own social, leadership, community service, and athletic activities, plan their own meals, and select their own members. Because they are largely self‑governing, these organizations offer numerous opportunities for student involvement and leadership.

The 21 fraternities and 9 sororities form a larger Fraternity & Sorority community comprising approximately 36 percent of the undergraduate population at Lehigh. Through the Interfraternity Council (IFC) and Panhellenic Council (Panhel), they determine policies and organize social, philanthropic, and educational activities for the Fraternity & Sorority community as a whole.

Description of staff and services:

        The Office of Fraternity and Sorority Affairs is located at 227 Warren Square. OFSA is responsible for the advisement of the University’s 30 fraternities and sororities as well as the Interfraternity Council, Panhellenic Council and Order of Omega Greek honorary society. The staff includes: Director of Fraternity and Sorority Affairs. The Director is responsible for the overall operations of OFSA and the hiring and supervision of the Greek Life Coordinators.

 

Greek Life Coordinator. Each chapter has an OFSA staff member who works with the chapter on all aspects of overall operations, including, but not limited to:

´       Serving as primary OFSA point of contact with chapter leadership, alumni and National Headquarters.

´       Assist with chapter and community wide programming, education, discipline and overall governance.

´       Advise Greek governing bodies.

´       Assists with emergencies and crisis situations.

´       Work with various OFSA and DOS committees.

 

Greek Life Leadership Coordinator. A staff member who reports to the Assistant Dean or Leadership Development that works directly with chapters on leadership education for actives and new members. The G.L.L.C. works out of the OFSA and work with the GLC’s.

 

Fraternity Management Association. The Fraternity Management Association (FMA) is an independent cooperative buying association. The FMA assists chapters in preparing budgets and managing chapter finances.

 

Fraternity and Sorority Recruitment.  Recruitment is the process through which fraternities and sororities select new members. Approximately 40% of all Lehigh students participate in fraternity or sorority recruitment, while about 36% join Greek organizations.

 

Other Regulations  

1.             No student may be initiated into a fraternity or sorority until he or she has become a fully registered student at the University.

2.             To join a fraternity, the IFC mandates a 2.25 cumulative GPA and 12 Lehigh University credits. To join a sorority, Panhel mandates a 2.0 cumulative GPA and 12 Lehigh University credits. Some fraternities and sororities choose to have higher GPA standards. Transfer students must provide an official transcript sharing the same standards from their previous institution. AP credits will not be accepted.

3.             Hazing is forbidden both by University regulations - (see University Student Conduct) and by the IFC Panhellenic Constitution. All new member programs must be reviewed in detail by the Fraternity and Sorority Affairs office. No new member program may exceed six weeks in length.

4.             Any person who is not a new member a boarder, or an active member of a fraternity or sorority may not reside in a fraternity or sorority house at any time except by special permission of the Dean of Students Office.

5.             All recognized fraternities and sororities must be recognized by a Greek governing body as designed by the Office of Fraternity and Sorority Affairs.

 

Accreditation

All Greek organizations will be evaluated on an annual basis on five areas:

1)       Scholarship

2)       Leadership

3)       Citizenship

4)       Partnership

5)       Stewardship

At the end of each academic year, chapter undergraduate leaders and chapter alumni leadership would present to a Greek Accreditation Panel comprised of students, alumni and staff.  Additionally chapters will hand in a portfolio documenting chapter accomplishments for the year. The presentation and written report shall then be evaluated by the panel and rated in each of the five areas of focus. An overall rating will also be included. Non-residential chapters will have specific elements of the evaluation system adjusted. The panel would then submit their results and ratings as recommendations to the Vice-Provost for Student Affairs for approval on behalf of the University.

 

Accreditation levels for chapters:

Chapter of Distinction (Gold): highest level of achievement.

Chapter of Merit (Silver): high level of achievement

Chapter in Good Standing (Bronze): chapter is fulfilling all requirements of chapter operations

Poor Chapter: chapter is below average and not meeting bulk expectations

Unacceptable Chapter: chapter if not benefiting the Greek community or the University in anyway.


Two consecutive Poor or Unacceptable ratings would result in immediate forfeiture of recognition by the University. Additionally, residential chapters will forfeit all group living privileges on campus. Any chapters rated unacceptable would also have their ranking reviewed by the University Provost.

 

90% Occupancy Standard Implementation

Chapters that fail to meet the 90% occupancy standard for three consecutive semesters will be given a grace period opportunity during that third semester to recruit more live-in members before the beginning of the following semester (fall or spring). If by the last day of classes in the third failing semester, the organization can demonstrate that they will be able to meet the 90% occupancy threshold and have all those members committed to living in the facility for the following semester, they will be permitted to remain in the residential facility. If however, due to attrition between semesters (students withdraw, are academically dropped, etc.), the organization does not have the 90% required live-in members by the 10 th day of classes into the following semester, they will either not be permitted to move into the residential group housing facility, or will be required to immediately vacate the facility upon the 10 th day. The organization will then lose their group housing privileges.

For more information, the complete policy can be found on line at lehigh.edu/indost/greek/policies.html.

 

Residential Services for Fraternities and Sororities

The Office of Residential Services, located on the balcony level of Rathbone Hall, handles the daily operations and administration of the residence halls, fraternities, sororities, and graduate housing. Residential Services is committed to providing Lehigh students with a quality living environment that fosters academic success, personal growth, and community development. We are committed to providing safe, secure, well maintained and attractive facilities for our students and guests, promoting student individuality and personal responsibility, providing responsive service to all customers and continuously assessing their level of satisfaction providing ethical and efficient management of resources.

 

Fraternity & Sorority Housing Contract.

Fraternity & Sorority rooms are contracted on an annual lease basis only. A student who signs a housing and contract is expected to reside in fraternity/sorority housing for the full academic year. Any student who signs a Fraternity/Sorority Housing Contract is subject to the refund policies published herein.

 

Rules and Regulations. Through the General Provisions for Student Occupancy (GPO) of the fraternity/sorority contract, the University exercises its rights and responsibilities as a landlord to insure that all contractual relationships and fire, health, safety, and maintenance standards are upheld in the residence halls. Furthermore, in order to provide its residents an atmosphere which protects and promotes the University’s educational mission and which guarantees the orderly and effective operation of the residence system, the University must require certain standards. Responsibility for determining that these standards and provisions are met rests with the administrative officers of the residence system. ( See University Student Judicial System – Violation of the General Provisions for Student Occupancy).

 

Fraternity/Sorority Housing Refunds. (See Financial Responsibility – Fraternity/Sorority Housing Contract/ Refunds).

 

Fraternity/Sorority Security

Security is a collective responsibility. The University and the fraternity/sorority community are both concerned about and responsible for the safety and security of the fraternities and sororities. Since the buildings are at times made too public for perfect security, there are some things which each resident can do to help:

1.             Do not prop open section or building doors for any reason.

2.             Do not admit unknown or unidentified people to locked sections or buildings. Students who have a legitimate reason to seek admission to a building should be willing to volunteer production of their ID. ( See University Regulations – Identification Cards).

3.             If there are people found in the buildings who are unknown or unidentified, report the situation to a staff member or to the Lehigh University Police. It is mandatory that any student present a Lehigh ID card upon the request of any University community official. Refusal to do so can result in disciplinary action. Therefore a Lehigh University staff member can require unknown persons to identify themselves.

4.             Try not to lose your ID card, room, or house keys; and never loan them to others. If keys or ID card are lost or stolen, contact the Office of Access Control Services, the ID Office, and Lehigh University Police immediately.

5.             Report all incidents of theft or hall damage to the appropriate staff member as well as to the Lehigh University Police.

 

Room Keys.

Each room key is individually coded. Key(s) issued to an individual may not be given to anyone who is not a resident of the particular room/building. All persons involved in such a transaction will be subject to disciplinary action.

It is against regulations to duplicate keys. All keys must be issued through the Offices of Residential Services or Access Control Services. The unauthorized possession, alteration, or defacement of any key and the illegal entry of any room by any means are strictly forbidden under penalty of disciplinary action up to and including expulsion from the university.

All keys issued must be returned to the Office of Residential Services or Access Control within 2 business days after termination of lease or permanent withdrawal from the room during the academic year, and upon final residence hall closing at the end of the academic year. The penalty for not returning a room key is $35 to change the lock on the room.

Damaged keys
Damaged keys will be replaced by the Office of Access Control Services. The student will be charged $25 for a replacement key unless it is determined that the damage to the key was due to a malfunction of the lockset or core.

Lockouts
A student locked out of his/her room, Monday through Friday between the hours of 8:00 AM and 4:45 PM, can borrow a key from the Office of Access Control Services. The student will be issued a temporary key. The student has 1 business day to return the temporary key to the Office of Access Control Services. If the temporary key is not returned to the Office of Access Control Services within 1 business day, Residential Services will be notified. Card access will be turned off until the temporary key is returned. If after 2 additional business days, the temporary key is still not returned, the lock will be changed and new keys issued. It is the student’s responsibility, in the event of a lock change, to pick up his/her own key, and also inform roommate(s) to go to the Office of Access Control Services to obtain a new key (in traditional buildings). The Office of Access Control Services will hang a door hanger notifying the residents of the room that a lock change has taken place.

Roommates must return their old room key to the Office of Access Control Services in exchange for the new key. Roommates who do not return the old key within 2 business days will be charged a $25 fee for key replacement.

Once the lock is changed, a $35 fee will be charged to the Bursar account of the student who lost the room key to cover the costs involved in the lock change.

All keys which need to be issued as a result of a lock change must be picked up within 2 business days of the lock change. If this does not occur, Residential Services will be notified. Card access will be turned off until all keys are picked up.
 
Lost keys
Lost or misplaced keys must be reported immediately to the Office of Access Control Services. The student will be issued a temporary key. The student has 1 business day to find the key and return the temporary key to the Office of Access Control Services. If the room key is not found and returned to the Office of Access Control Services within 1 business day, Residential Services will be notified. Card access will be turned off until the temporary key is returned. If after 2 additional business days, the temporary key is still not returned, the lock will be changed and new keys issued. It is the student’s responsibility, in the event of a lock change, to pick up his/her own key, and also inform roommate(s) to go to the Office of Access Control Services to obtain a new key (in traditional buildings). The Office of Access Control Services will hang a door hanger notifying the residents of the room that a lock change has taken place.

Roommates must return their old room key to the Office of Access Control Services in exchange for the new key. Roommates who do not return the old key within 2 business days will be charged a $25 fee for key replacement.

Once the lock is changed, a $35 fee will be charged to the Bursar account of the student who lost the room key to cover the costs involved in the lock change.

All keys which need to be issued as a result of a lock change must be picked up within 2 business days of the lock change. If this does not occur, Residential Services will be notified. Card access will be turned off until all keys are picked up.

Stolen keys
Stolen keys must be reported immediately to the Office of Access Control Services and to Lehigh University Police. The lock will be changed and new keys issued. It is the student’s responsibility, in the event of a lock change, to pick up his/her own key, and also inform roommate(s) to go to the Office of Access Control Services to obtain a new key (in traditional buildings). The Office of Access Control Services will hang a door hanger notifying the residents of the room that a lock change has taken place.

Roommates must return their old room key to the Office of Access Control Services in exchange for the new key. Roommates who do not return the old key within 2 business days will be charged a $25 fee for key replacement.

Once the lock is changed, a $35 fee will be charged to the Bursar account of the student who lost the room key to cover the costs involved in the lock change if a police report is not filed.

All keys which need to be issued as a result of a lock change must be picked up within 2 business days of the lock change. If this does not occur, Residential Services will be notified. Card access will be turned off until all keys are picked up.

 

Lock-Outs. If a student is locked out of his or her room, these procedures should be followed: The student should first try to find his or her roommate so that he or she can let them in with their key. Second, locate your House Manager or President. An additional option during business hours (M-F, 8:15 am-4:45 pm) is to go to the Office of Access Control Services and, upon presenting an ID, sign out a temporary key to his/her room. The student will be given one (1) working day's grace period to return the temporary key. After business hours (M-F, 4 pm-8:30 am) and on weekends (24hours), call LUPD. They will call in a locksmith, and the resident will be responsible for paying the cost of the emergency call out.

 

ID Cards. ID cards will only operate the card reader doors in the sorority area (s) to which the student has been authorized to access. Attempts to use a card in the area(s) other than those authorized will be monitored and may subject the student to disciplinary action. ID cards that are lost, misplaced or stolen must be reported immediately. The old ID card will be deactivated to prevent unauthorized access to the building. During business hours the card can be cancelled by contacting the ID Office. After hours, the card can be cancelled by contacting Lehigh University Police. You can get a permanent replacement card at the ID Office on the next business day. There is a $15 charge for replacement. If an ID card becomes de-magnetized, worn or broken and stops working due to normal wear and tear, the card (all pieces included) should be brought to the ID Office for exchange. There would be no cost for a new card unless all pieces of the old card are not returned. Then there will be a $15 charge for replacement, ID cards that have been cut, burned, hole punched, chewed, etc. will be considered to be the result of deliberate damage and a fee of $15 will be charged. Found ID cards must be reported immediately and returned promptly to the ID Office. Possession or use of an ID card not issued to a particular student could subject him/her to disciplinary action. Lost or found ID cards must NOT be advertised by posting a notice on bulletin boards or the Network Server.

 

Solicitation. In order to prevent students from being harassed, solicitation in the fraternity and sorority houses is not permitted. If a resident is approached by anyone selling merchandise, do not buy anything. Solicitors should be reported to a staff member or the Lehigh University Police immediately.

 

Fire Safety and Security.

Equipment. Fire safety is a very serious matter, and we hope that students will regard it as such. Damaging or tampering in any manner with fire bells, horns, smoke/heat detectors, fire extinguishers and extinguisher covers, sprinkler systems or exit and evacuation procedure signs is not only unlawful, but more importantly, endangers the lives of others. Any violation will result in repair/replacement costs, fines ranging from $100 to $500 and University disciplinary action.

Violations. For safety reasons, certain appliances and combustible materials such as candles, incense and halogen lamps, are not permitted in residence facilities. Such prohibited items are specifically listed in the GPO. Fines will be issued if any of these items are found in the residence area regardless of usage (e.g. decorative candles). Future violations will result in increased fine amounts and disciplinary action

 

Smoking Policy.

All, fraternities and sororities are smoke free.

If an individual violates the smoking policy, the following sanctions will be issued: 

                 1st Offense:             Disciplinary Warning and a $300.00 fine.

                 2nd Offense:            Disciplinary Warning and a $300.00 fine; Educational sanction to be determined by hearing officer.

                 3rd Offense:            Disciplinary Probation and a $500.00 fine; Educational sanction to be determined by hearing officer.

                 4th Offense:            $750.00 fine; Removal from the Lehigh University Housing System for a term to be determined by the Office of Student Conduct.

 

When there is evidence of smoking in a common area of a house, the following sanctions will be issued to the chapter:
                1st Offense:             Disciplinary Warning and $300.00 fine for the house.
                2nd Offense:           Disciplinary Warning, $300.00 fine for the house and $25.00 per individual member.
                3rd Offense:            Disciplinary Probation and $500.00 fine for the house and $50.00 per individual member.
                4th Offense             Disciplinary Probation and $750.00 fine for the house and $50.00 per individual member.

                (and additional offenses):

               

               

 

Student Damage.Each Lehigh Fraternity and Sorority owned by the University is held corporately responsible for activities that occur within and around its house. Therefore, all damage costs that are outside the realm of "normal wear and tear" will be defined as student damage. The officers of the house can then choose to do one of three things with the work orders generated from these damages: 1.Appeal specific work orders that they feel are unjustified or improperly charged. 2. Charge individual members of the house for certain damages which they have committed. 3. Accept the charges as common damage. Concerns regarding these charges should be referred to the Office of Residential Services. Disciplinary charges will be filed against chapters which show gross disregard for or neglect of the chapter house and/or in response to excessive student damage to a facility.

 

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