office of student conduct

University Social Policy

UNIVERSITY SOCIAL POLICY

 

Social Policy

The Social Policy is the result of the combined efforts of Lehigh University students, faculty, alumni and administration. It represents our attempt to describe the social climate we wish to establish and maintain at Lehigh. Its success is dependent upon the cooperation of students, faculty, administration and alumni to both understand and uphold the spirit of respect for self and others that is embodied in this policy.

 

Preamble               

Our fundamental reason for existence as a University is for the education of students. It is recognized that education is not exclusively achieved in classrooms or laboratories. As a residential University, we seek a quality of social life that enhances the learning environment. To this end, Lehigh students are asked to make a pledge called the "Statement of Responsibility". The Social Policy is a set of goals and rules that we impose upon ourselves toward the affirmation and achievement of this pledge. It is intended as a guide for the entire Lehigh community, including students, faculty, staff, and alumni. The University does not encourage the use of alcoholic beverages by students. It is recognized that students need to make individual choices concerning the use of alcohol. The University supports the choice not to drink and actively discourages the misuse or abuse of alcohol. Intoxication in no way releases a student from full responsibility for his or her behavior and its consequences.

 

Statement of Responsibility

We, the students of Lehigh University, are committed to upholding the highest moral principles and allowing only that behavior which is considered socially acceptable. We recognize that any activity that infringes upon or denies the rights of others will not be tolerated. Deviate behaviors which we deem as being socially unacceptable include fighting, wanton destruction of property, illegal and irresponsible distribution of alcohol, as well as others discussed in the University Code of Conduct in the Lehigh Handbook. Furthermore, let it be understood that we will not tolerate racial, religious or sexual abuse or harassment of any kind, and that such behavior will call for the strictest of penalties.              

We further recognize that within each living unit, whether it be a chapter house or residence hall, each member is charged with a responsibility for the behavior of every other member, so that the group as a whole will intercede when a member transgresses the boundary of socially acceptable behavior. By abiding by the principles of collective responsibility, we acknowledge that we are accountable for the actions of fellow students and are therefore committed to stopping unacceptable behavior before it occurs or while it is in progress to the best of our ability. In this way, we can establish and maintain a safe, enjoyable, and unintimidating atmosphere for all members of the Lehigh -community and community at large.

The University does not encourage the use of alcoholic beverages by students. It is recognized that students need to make individual choices concerning the use of alcohol. The University supports the choice not to drink and actively discourages the misuse or abuse of alcoholic beverages. Intoxication in no way releases a student from full responsibility for his or her behavior and its consequences.

 

Members of the University community are reminded that the state laws of

Pennsylvania pertaining to alcoholic beverages are applicable to the campus and, the responsibility for observance of the laws of Pennsylvania remains with each individual.

 

Social Policy Goals

Social gatherings at Lehigh University are by design part of our community's life together. We affirm certain goals as appropriate in relation to social gatherings:

1.  The protection and safety of people.

2.  The protection of property.

3.  Respect for the rights of all individuals.

4.  An enjoyable atmosphere conducive to positive social interaction.

5.  The legal and responsible use of alcohol when it is included.

          The Student Senate, administration, and indeed all the members of Lehigh will need to monitor the implementation of the Social Policy and initiate discussion to achieve observance or change, as appropriate, to the goals of the policy. The Social Policy rules will be reviewed at least annually. To this end, evaluation will be sought periodically from a sample of all parts of the community in addition to evaluations from leaders of the living units and from appropriate administrative staff.

Individual accountability

Unaffiliated students found responsible of consuming alcohol at an event affiliated with a fraternity or sorority will not be permitted to affiliate with a Greek letter organization for one year, and will not be permitted to live as a border in a chapter house for that year.  Additionally, the police have always had the right to ask for age identification from all individuals and, in addition to any University disciplinary actions; students who violate the law are subject to arrest by campus or local police.

Financial support

Chapters are responsible for full payment of event staff.

 

I.                    Rules Pertaining To Events Where Alcohol Is Present

There are two options for hosting events with alcohol: 1) the host provides the alcohol for those of legal age (twenty one or older), or 2) guests of legal drinking age bring alcohol with them to the event (as per the BYOB rules).  In an effort to support some fraternity chapters in complying with their national organizations’ regulations, BYOB is provided as an option.  However, BYOB is no longer a Lehigh University regulation for hosting an event with alcohol.

 

A.    Party Registration

 

1.     Events must be registered by Thursday 11 a.m., the week prior to the scheduled event by completing a Social Event Registration Form in the Dean of Students Office of Fraternity and Sorority Affairs (Outdoor events, unique events and events where specific event staff are requested must be registered at different times. (See sec. I.A.6, VI.A.1-8 and sec. I.B.3 respectively.) Registration of the event does not constitute University approval of such events. This rule states an expectation that has to do with social events that take place on property owned or regulated by Lehigh University or University recognized groups. This also serves to notify appropriate University officials of social events without alcohol. This registration must include the times of the event and the individual registering an event with alcohol must be at least twenty-one years old.

 

2.     The Office of Fraternity and Sorority Affairs will provide L.U. police directly with bracelets, 21-yr. old birthday books, and copies of the event registration forms. While the use of invitation lists is now optional, the host of the social event will be required to record, at the entrance to the event as part of the identification process, the student’s name and campus box number. This list will be collected by the Event staff at the end of the event and will be kept on file in the Fraternity and Sorority Affairs Office

 

3.     Bartenders for the event must have completed the Social Host Training offered by the Office of Fraternity and Sorority Affairs.

 

4.     There will be no alcohol served or present at events from Sunday 2:00 A.M. until Friday 4:00 P.M. Hosts of social events must insure that alcoholic beverages are not served or present after 2:00 A.M. An event with alcohol may last a maximum of four (4) hours. Sponsoring groups are permitted to register more than one event with alcohol on a given date. However, there must be a break between events of at least 90 minutes, and the total amount of time a group can sponsor events with alcohol on a given date is six (6) cumulative hours.

 

5.        There will be no alcohol served or present at events during the period of New Student Orientation or after the last day of classes.

 

6.        Hosting organizations are responsible for ensuring that any outdoor events are in compliance with city noise ordinances and conclude at the designated permitted time. City permits for outdoor events are required and must be obtained prior to the event. Alcoholic beverages are generally not permitted at outdoor events with the exception of registered tailgate parties. Sponsoring groups may host an indoor event with alcohol concurrently with an outdoor event where alcohol is prohibited.  This will be considered a Unique or Special Event (please see sec. VI. of this Social Policy):

 

a.        The event must be registered with the Office of Fraternity & Sorority Affairs at least 21 days prior to the scheduled event date to allow sufficient time to address any issues.

 

b.        The sponsoring group must obtain written approval prior to the event date from Facilities Services, Residential Services, University Police, and the Office of Fraternity & Sorority Affairs.

 

c.        The sponsoring group must hire at least four L.U. Event Security staff to assist with monitoring of the event and implementation of the social policies (including the policy that alcohol is not permitted outside).

 

d.        The sponsoring group must contract with an outside company to install a temporary fence (6 feet tall or higher) along the perimeter of the outdoor event area.   The company must install the fence on the day of the event, take it down the following day, and abide by University as well as state, local and federal fire, health and safety requirements.  The company must also sign the Lehigh University Rider for Vendor/Performance Agreements/Contracts.

 

 

7.        All events will be open as long as hosts are maintaining an attendee’s list as part of the identification process.

 

8.        Any occasion deemed to be an event with alcohol that has not been registered with the Dean of Students Office will be considered an unregistered social event and will be subject to disciplinary action. An appropriate (but not exhaustive) test to determine whether an event is one that should be registered is as follows:

 

a.     The event is in a student room or apartment and is a gathering of more than ten (10) persons where alcohol is present.

 

b.     The event is in common areas (any area other than student bedroom) and is a gathering of more than fifty people (50) or more than twenty-five guests where alcohol is present.

 

        B.    L.U Event Security Staff At Functions Where Alcohol Is Present

 

1.     At least two L.U. event security staff must be hired by the host organization to assist the host organization with the monitoring of the event and implementation of the social policies. Unique events such as in section VI will require more event staff. The host organization will assume full responsibility for these costs.

 

2.        The Social Event Registration form will serve as the means for requesting these staff.

a.        The fees for the event staff must be paid by check or FMA account at the time of registering the party. Failure to submit payment at the time of registration will result in the registration not being accepted.

b.        Checks should be made out to Lehigh University Police Department.

 

3.    Specific Event Staff may be requested (if they are available) if the following conditions are met:

 

a.        When registering the event, the host must identify the name(s) of the event staff member(s) on the party registration form.

 

b.     The request as well as the party registration must be turned into University Police and the Office of Fraternity and Sorority Affairs 21 days prior to the event.

c.     Canceling your event any time after a particular event staff has been confirmed for the host's event will result in the host assuming the full costs for the requested event staff member.

 

4.    These L.U. Event Security staff will arrive ½ hour prior to the scheduled start time of the event and remain throughout the duration of the social event. The Event Security staff will perform a pre-party check to verify that the event is set up appropriately according to the event checklist and that the permitted amount of alcohol is not exceeded. An event will not begin until all policies are properly observed.

 

5.        In addition to the two L.U. Event Security staff, L.U. security guards will be patrolling the campus performing routine party checks during the event.

 

6.        If a problem occurs during the event, the L.U. Event Security staff will be in constant communication with the L.U. police shift supervisor.

 

7.         If a social event is cancelled for any reason, less than seven days prior to the event, the fees for event staff WILL NOT BE REFUNDED, as the staff will still have to be paid. If the event is cancelled seven days or more in advance the organization’s check will be returned.

 

C.    Entrance to the event

 

1.     Only one entrance may be used for guests and residents to enter and exit the event.

 

2.     At no time, may the number of persons inside the social event exceed the fire code for the common areas in which the event is taking place. The hosts and L.U. Event Security staff will monitor the number of individuals who enter and exit to help ensure compliance.

 

3.     One of the L.U. Event Security staff will be stationed near the entrance to the event with the responsibility for checking individuals’ L.U. ID and the Lehigh birthday book to determine if they are 21 years of age or older. Individuals who are 21 years of age or older may obtain a bracelet from the L.U. Event Security staff indicating that they are able to be served alcohol inside the event. Two members of the host organization will be present at the entrance to assist the L.U. Event Security staff with placing bracelets on individuals that have been determined to be 21 years of age or older, and maintaining the attendees list. The individuals assisting the L.U. Event Security staff are responsible for ensuring that only individuals determined to be of legal drinking age obtain a bracelet. The ID station where bracelets are distributed should be set up near the event entrance, must be clearly marked as such, and sufficiently lighted for good vision.

 

4.     L.U. Event Security staff and members of the hosting organization working the entrance will check to be sure that no one brings alcohol into the event. As a result, backpacks may be checked and anyone carrying cups or containers with beverages in them will not be admitted.

 

5.     To obtain a bracelet the only acceptable form of ID is a Lehigh ID. Guests are permitted to use a photo driver’s license as proof of age, but they must be accompanied by their L.U. host to obtain a bracelet.

 

6.     Bracelets will be different colors/designs for each date. Once an individual has been checked for ID and assigned a bracelet on a given date, they do not need to be rechecked for age at other events on that date. However, all other checks will be done for the individuals’ entrance into another event.

 

7.     All individuals who are responsible for assigned duties may not consume alcohol prior to or during the performance of their duties.

 

D.    Distribution of Alcohol and Host Accountability

 

1.     There may be only one bar area from which all alcohol will be distributed. Alcohol may not be distributed anywhere else other than from behind the designated bar area.

 

2.     The second L.U. Event Security staff will be stationed inside the party near the bar area to monitor the distribution of alcohol and assist with any problems inside the party.

 

3.     A formula will be utilized by the Dean of Students Office to determine the total amount of alcohol permitted at an event. The formula is based on the guideline of one drink per hour per person of legal drinking age. One drink is defined as a 12 oz. can of beer or 6 oz. of wine. An estimate will be calculated based on the percentage of 21 year olds in the general student population at L.U. This percentage of guests at an event will be estimated to be of legal drinking age for the purposes of determining the amount of alcohol permitted at the event.  The permitted amount of alcohol will be designated on the event registration form by professional staff in the Office of Fraternity and Sorority Affairs. This designated amount of alcohol is the maximum amount permitted to be served and present at the event. Only 12 oz. cans of beer and wine boxes are permitted in the alcohol distribution area (no glass bottles or hard liquor). Wine should be dispensed in 6 – 8 oz. plastic cups.

 

4.     Bartenders for the event must have completed the Social Host Training offered by the Office of Fraternity and Sorority Affairs.

 

5.     The designated bar area must be attended at all times by at least two persons acting as bartenders. Approved bartenders are the only persons who may serve or distribute alcohol to guests. Bartenders may serve an individual only one drink at a time. No bartender may consume alcoholic beverages.

 

6.     At a minimum there must be one pre-designated individual stationed near the alcohol distribution area, who is available throughout the duration of the event and will serve as the primary contact person for the L.U. Event Security staff as needed. This contact person is preferably an officer of the sponsoring organization and must be listed on the Social Event Registration Form.

 

7.     The hosting organization(s) is responsible for ensuring that the social policy is followed during an event and that only persons 21 years of age or older are served alcoholic beverages. The hosting group will be held accountable for any violations of Lehigh University policies and/or PA State laws by individuals or the hosting group. Individuals who violate L.U. policies and/or PA law will also be held accountable for their actions.

 

8.     Hosts must ensure that no one under the age of 21 possesses or consumes alcohol at the party. For example, passing of beers, drinks, etc. is prohibited. Furthermore, no one is permitted to bring alcohol into the party unless the party is registered as BYOB. In such a case, refer to section II, Guidelines pertaining to BYOB Events.

 

9.     Designated servers must not serve any person who is underage (without a bracelet) or who is visibly intoxicated.

 

10.   The bar area must be kept clean of any unattended cans and cups.

 

11.   Irresponsible distribution of alcohol is prohibited. Such distribution includes:

 

a.     Any occasion where the atmosphere or circumstances are such that the intended or likely outcome is to either abuse alcohol or become intoxicated. Examples of irresponsible distribution of alcohol include but are not limited to kegs, funnels, shot parties, hotel parties, Beirut games, pong ball, scorpion bowls, chugging contests or other organized drinking games.

 

b.    An event where there is pressure or an expectation to consume                              alcohol.

 

c.    An event where there is no diversion from drinking alcohol.

 

d.    Serving alcohol to visibly intoxicated individuals

 

e.    Kegs, beer balls, and grain alcohol are prohibited on campus.

 

E.    Food and Alternative Beverage

 

1.     Hosts are responsible for providing sufficient non-alcoholic beverages during the duration of the event. Providing food is encouraged, but is at the discretion of the host organization. All non-alcoholic beverages must be kept cold in sealed, single serving containers, with bottled water comprising at least a portion of the non-alcoholic beverage supply.

 

2.     Food and non-alcoholic beverages must be set up in a location separate from the alcohol distribution area.

 

3.     At least two members of the hosting organization must attend the food and non-alcoholic beverage station to distribute the items, keep the area clean, and ensure there is a sufficient supply available.

 

4.     The Office of Fraternity and Sorority Affairs will determine the amount of non-alcoholic beverages that need to be present at the event based on the estimated amount of attendees. This information will appear on the Social Event Registration Form

 

II.                  Guidelines pertaining to BYOB events

 

Although BYOB is still permitted in an effort to support some fraternity chapters to comply with their national organizations’ regulations, it is no longer a L.U. regulation. Hosting organizations may choose to register an event as a BYOB event. It is the event host's responsibility to ensure that all social events taking place must conform to the Social Policy Rules and the following “Bring Your Own Beverage (BYOB) rules when the event is registered as a BYOB event:

 

A.    Party Registration

 

1.     Registering a BYOB is no different from an event in which the host is providing the alcohol, (section I. A. 1-8, and B. 1-7). The only difference is that the event must be identified as BYOB on your registration form.

 

2.        If an event is registered as a BYOB event and alcohol is provided by the host, the event will be shut down.

 

B.    L.U. Event Security staff

 

1.    L.U. Event Security staff requirements are the same as in section I. B. 1-7.

 

C.    Entrance to the event

 

1.     Entrance procedures will be the same as is in section I. C., except for the following additions.

 

2.     For events specifically designated as bring your own ("BYOB"), only those of legal age will be permitted to bring alcoholic beverages into the event.

 

3.     Any person with proper I.D. who is at least 21 years of age may bring a maximum of four (4) 12-ounce cans of beer or four (4) 12-ounce wine coolers into an event. The formula to determine the amount of alcohol that a person can bring into an event is one (1) alcoholic beverage (as described above) per person per hour of the event. Glass bottles are not permitted.

 

4.     For BYOB cocktail parties at houses whose national organizations and insurance allow distilled spirits, individuals who are at least 21 years of age, with proper I.D., may bring a maximum of one-half pint of distilled spirits (not exceeding 100 proof) or one 750 ml bottle of wine into an event. The event must be registered as a BYOB event and, as such, the sponsoring group must not provide any alcohol to guests.

 

5.        All alcohol brought by guests must be in its original, sealed container.

 

6.        A drink is defined as one (1) 12 oz. can of beer, one (1) wine cooler, six (6) oz. of wine.

 

D.    Distribution of Alcohol and Host Accountability

 

1.     Distribution procedures will be the same as is in section I. E. except for the following additions.

 

2.     Event hosts (sponsoring groups) are responsible for ensuring that only persons 21 years of age and over are served alcoholic beverages. Providing alcohol to underage individuals in any situation (party or non-party) is prohibited. Activity prohibited includes but is not limited to leaving alcoholic beverages in locations where those under 21 may serve themselves (for example, an unattended case of beer in a lounge).

 

3.    Host organizations cannot purchase alcohol to serve at a social event.

 

4.     All alcohol brought by guests must be taken immediately to the bar area and given to a server. The server will present the guest with a punch card identifying the person (by name) and the brands and number of containers given. All alcohol must remain behind the bar area until redeemed and may be redeemed only by the person who brought it.

 

5.     Guests who are of age and who have a bracelet may redeem a maximum of one alcoholic beverage at a time. An alcoholic beverage is one can of beer, one wine cooler or six (6) ounces of wine. The guest must return the container of the previous alcoholic beverage to receive another. The server will punch the card.

 

6.     Unopened alcohol may be redeemed by the guest at the end of the social event or when the guest chooses to leave the function. Alcohol may not be redeemed by a visibly intoxicated individual.

 

E.    Food and Alternative Beverage

 

1.    Food requirements and procedures will be the same as is in section I. F.

 

III.               Guidelines pertaining to cocktail parties when host provides alcohol

 

A.    Party Registration

 

1.     Registering a cocktail party, in which the host is providing the alcohol, follows all the guidelines described in section I. A. and I. B. The only difference is that the event must be identified as a cocktail party on your registration form.

 

B.    L.U. Event Security staff

 

1.     L.U. Event Security staff requirements are the same as in section I. B.

 

 

C.    Entrance to the event

 

1.     Entrance procedures will be the same as is in section I. C, except for the following additions.

 

2.     L.U. Event Security staff will be responsible for checking ID as described in section I.C. However, in addition to providing a bracelet for those individuals 21 years of age or older, the L.U. Event Security staff (with the assistance from a member of the sponsoring group) will also provide drink tickets to legal drinking age individuals which can be redeemed one at a time for an alcoholic beverage.

 

D.    Distribution of Alcohol and Host Accountability

 

1.     Distribution procedures will be the same as is in section I. D., except for the following additions.

 

2.        At events registered as cocktail parties, the amount of tickets an individual receives will be based on the formula of one drink per hour per person (i.e. 3 tickets for a 3 hour party, 4 tickets for a 4 hour party). Bartenders at cocktail parties are responsible for ensuring that only individuals with bracelets and drink tickets receive one drink at a time.

 

3.        For cocktail parties a drink is defined as one (1) 12 oz. Can of beer, one (1) wine cooler, six (6) oz. Of wine or one and one-quarter (1 ¼) oz. of distilled spirits.

 

E.    Food and Alternative Beverage

 

1.    Food requirements and procedures will be the same as is in section I. E.

 

 

 

IV.                NON-ALCOHOL EVENTS

 

A.    Party Registration

 

1.        Chapters registering a non-alcoholic party must follow all of the requirements set forth in Section I.A of this Social Policy.  The only difference is that the Chapter must identify the event as a non-alcoholic party/social event on its registration form.

 

2.        Chapters may host non-alcoholic events outside, provided that they follow the requirements set forth in Section 1.A.6 of this Social Policy.  The only difference is that the Chapter must hire at least three L.U. Event Security staff for an outdoor event (rather than the four L.U. Event Security staff required for an indoor/outdoor event).  

 

B.    L.U. Event Security staff

 

1.     Two L.U. Event Security staff must be hired for each non-alcohol event to assist with event security and to ensure that University policies and Pennsylvania state laws are not violated, and that alcohol is not present.

 

C.    Food and Beverage

 

1.     Food and non-alcoholic beverage requirements are the same for non-alcoholic social events as they are for social activities with alcohol (refer to section I. E).

 

D.    Event Guidelines

 

1.     The non-alcohol events should be similar in nature to events with alcohol, e.g. theme parties, bands, music, dancing, food and non-alcoholic beverages, etc.

 

2.     Groups hosting these events are encouraged to seek assistance from Fraternity and Sorority Affairs or Student Activities for planning these or any other activities.

 

V.                  TAILGATE PARTIES

 

A.    Tailgate Registration

 

1.     Tailgate parties must be registered the week of the event at a time determined by the Office of Fraternity & Sorority Affairs and the Athletic Office. Tailgate parties may not exceed two hours in duration.

 

B.    Distribution of Alcohol and Host Accountability

 

1.     Event hosts (sponsoring groups) are responsible for ensuring that only persons 21 years of age and over are served alcoholic beverages.  Activity prohibited includes but is not limited to leaving alcoholic beverages in locations where those under 21 may serve themselves (for example, an unattended case of beer in a lounge).

 

2.     The maximum amount of alcohol permitted at a tailgate party is 8 cases of beer. A case of beer is considered 24, 12 oz. cans. One alcoholic drink is 12 oz. of beer. No glass bottles or wine is permitted.

 

3.     Hosting groups are responsible for staffing and monitoring the point of access to alcohol and complying with University personnel, regulations, and Pennsylvania state law.

 

4.     Hosting organizations are responsible for the actions of their guests and are to utilize security staff if problems occur.

 

5.     Irresponsible use of alcohol that promotes an atmosphere of abuse, e.g. shot-gunning, funneling, and the like are not permitted.

 

6.     Any behavior which compromises the safety of individuals will not be permitted. This includes but is not limited to water/beer slides.

 

7.     Failure to cooperate with security staff will result in disciplinary action against the individual and the sponsoring organization

 

C.    Food and Alternative Beverage

 

1.     Sponsoring organizations must provide sufficient and accessible food and non-alcoholic beverages as alternatives to alcoholic beverages during the duration of the event.

 

2.     All non-alcoholic beverages must be kept cold in sealed, single serving containers, with bottled water comprising at least a portion of the non-alcoholic beverage supply. Food and non-alcoholic beverages must be set up in a location separate from the alcohol distribution area. 

 

3.     At least two members of the hosting organization must attend the food and non-alcoholic beverage station to distribute the items, keep the area clean, and ensure there is a sufficient supply available.

 

4.     The University will determine the amount of non-alcoholic beverages that need to be present at the event based on the estimated amount of attendees. The amount of food is at the discretion of the host organization.

 

VI.                UNIQUE OR SPECIAL EVENTS

A.    Fraternities who wish to sponsor "unique events” can do so if certain conditions have been met. For the purposes of simplifying the definition of "unique events" we will describe these social events as events which have some part of the house set-up in a manner that would otherwise not normally exist. The conditions for allowing such an event are:

 

1.        An inspection of the premises demonstrates that the host and its guests will be safe and the social policy guidelines will be met.

 

2.   Additional event staff will be necessary and are budgeted for by the Chapter.

 

3.       The special arrangements, (i.e. special physical set-ups) meet University as well as state, local and federal fire, health and safety requirements. The sponsoring group/Chapter may NOT construct any kind of wall for the purpose of extending an event area.

 

4.        These events must be registered at least 21 days prior to the event. It is suggested that at least a 21 to 30 day timeframe be given so that questions can be asked and solutions can be found to problems.

 

5.     The final approval for special exceptions will be made by the Office of Fraternity and Sorority Affairs on a case by case basis. Factors that will be considered include event type, event size, and chapter history.

 

VII.             General Guidelines for All Events

 

A.    HOST RESPONSIBILITY

 

1.        The host is responsible for the safety and behavior of all guests. Students should inform their non-University guests of Lehigh's standards of behavior, particularly the "Statement of Responsibility" and Pennsylvania state law. The host is the group (e.g., residential unit, club, house, etc.) or individual that holds the party or sponsors the event. Hosts are expected to maintain, from all in attendance, a level of social behavior that supports our Social Policy goals.

 

2.        Lehigh University encourages all organizations to train their members in Risk Management Policy and Procedure.

 

B.       SECURITY AND SAFETY

 

1.        The hosting organization is responsible for complying with the social policy rules. To that end, they must properly staff the event with members. With the assistance of L.U. Event Security Staff, the hosting organization must be:

 

i.      Monitoring the flow of individuals in and out of the facility or party area

ii.     Prohibiting those visibly intoxicated from entering

iii.   Insuring compliance with the maximum capacity limit of the facility or party area

iv.   Insuring that alcohol is not being served to any person under 21 years of age

v.     Checking that all guests are either members of the Lehigh University community or their invited guests.

vi.   Maintaining an attendance list

 

C.      PROPER CRISIS MANAGEMENT (Good Samaritan Policy)

 

1.        A host organization has a responsibility to look out for the well being of its guest. If a guest needs medical attention, the host organization is required to call an ambulance or the University Police to gain that assistance.

 

2.        Host Organizations may be eligible for medical amnesty in some cases. Please refer to the Lehigh University Medical Amnesty Policy.

 

 

D.    SOCIAL HOST TRAINING AND STUDENT STAFFING OF EVENTS

WITH ALCOHOL

 

1.     All hosts of social events shall be required to take part in special social host training programs provided by the Dean of Students Office (or a TIPS program as required by some National Organizations) before they are permitted to host events.

 

2.     Bartenders must have completed the Social Host Training offered by the Office of Fraternity and Sorority Affair.

 

3.     Hosting organizations must provide, at a minimum, student staff for the following duties for the duration of an event:

 

i.      Two server-trained bartenders (alcohol events only)

 

ii.     Students assisting at the entrance/exit of event

 

iii.    Students attending to the alternative food and beverage station

 

iv.    1 student to act as a contact person with the L.U. Event Security staff (at events with alcohol, this person must be stationed near the alcohol

distribution area).

 

4.    Students assigned duties listed in #3 may not consume alcohol prior to or

during their assigned responsibilities.

 

E.    OUTDOOR EVENTS

 

1.         Hosting organizations are responsible for ensuring that any outdoor events are in compliance with city noise ordinances and conclude at the designated permitted time. City permits for outdoor events are required and must be obtained from the Dean of Students Office prior to the event. Alcoholic beverages are not permitted at outdoor events with the exception of tailgate parties. A hosting group may host an indoor event with alcohol concurrently while hosting an outdoor event where alcohol is prohibited. (See I.A.6 & VI Unique & Special Events)

 

F.     PARTY THEMES

 

1.    Party themes and behavior should not be sexually, racially, religiously or otherwise offensive, and should not promote the irresponsible use of alcohol.

 

G.      ADVERTISEMENTS

 

1.    Reference to drinking or to alcoholic beverages may not be made in any advertising or promotion of social events. Prohibited are words, pictures, or drawings that denote or connote alcoholic beverages or the drinking of alcoholic beverages, or both. Party themes (alcohol and non-alcohol) and behavior should not be sexually, racially, religiously or otherwise offensive.

 

H.      LITTER

 

1.     Hosts will be responsible for insuring that all in attendance dispose of cups and other disposable items before leaving the function in order to stop litter from accumulating in public or common areas. Therefore, a trash can will be placed at the principal entrance and exit of all social functions. Members of the sponsoring organization will remove all litter from the site of the event, that is the yard, driveway, and other such areas by 10:00 A.M. of the morning after the event.

 

I.     RESIDENCE HALLS

 

1.        Parties with alcohol in predominantly freshman residence buildings and on predominantly freshman halls are prohibited. Predominantly freshman halls are defined as those whose population is comprised of 50% or more freshmen.

 

J.        NON-RESIDENTIAL BUILDINGS

 

1.        University policy prohibits the distribution of alcoholic beverages in all non-residential buildings without special permission of the Dean of Students Office.

 

K.    SALE OF ALCOHOLIC BEVERAGES

 

1.        The unlicensed sale of alcoholic beverages is in direct violation of the Pennsylvania State Law and will not be tolerated by the University. The sale of beverages includes the selling of tickets to events where alcoholic beverages are provided. In addition, the deliveries of quantities of alcohol to these groups on the Lehigh University campus is prohibited (i.e., beer truck deliveries).

 

2.        No chapter funds may be utilized for the purchase of alcohol.

 

L.    REVIEW

1.        Social Policy rules will be reviewed at least annually to determine their efficacy and appropriateness. The most current edition of the social policy implementation guide can be found on the World Wide Web at:  http://www.lehigh.edu/~indost/conduct/socialpolicy.shtml

 

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