PROCESSING PROCEDURES FOR SALARY AND WAGE BUDGETS

WORKING SALARY AND WAGE BUDGET

You are provided the “FY 0809 Working Budget”, which replaces the traditional blue salary forms. The budget forms are distributed primarily for your information to confirm the “budget amount”, “annual salary”, and any personnel data.

Any item which appears to be incorrectly stated on the salary and wage budget forms should be brought to the attention on one’s appropriate dean and/or vice president.

If any corrections or updates are in order, they should be made as special adjustments or marked where appropriate. Email or memoranda to the Budget Office will accomplish the same.

UNRESTRICTED INDEXES (2xxxxx) and AUXILIARY INDEXES (3xxxxx) DO NOT NEED TO BE RETURNED unless you are (1) using this form to indicate the appropriate dollars you are retaining in a vacant slot for hiring of a replacement, or (2) you wish to bring to our attention changes in vice positions, deletions, personnel corrections, etc. If so, they need to be in the Budget Office by March 17 (non-academic) or March 31(academic).

RESTRICTED INDEXES (4xxxxx and 5xxxxx) and CONFERENCE/SEMINAR (6xxxxx) MUST BE RETURNED to the Budget Office March 17 (non-academic) or March 31 (academic) with information concerning non-salaried personnel positions such as research assistants, wages, consultation, etc. When you furnish that information we can post it on the “Proposed Budget” copy along with any information on salaried faculty and staff coming from the vice president’s offices.

The method and any applicable forms for determining proposed salary increases for faculty are developed in each college in a manner consistent with the guidelines established in Salary & Wage Guidelines.

Proposed faculty salary increases are then forwarded to the Provost for approval and submitted to the Budget Office. You will receive the traditional white sheets titled “Worksheet for Exempt Staff Salaries” and “Worksheet for Nonexempt Staff Salaries”. These forms are distributed for your guidance in determining proposed salary increases for the respective staffs. Staff salaries must be determined by one of the following methods:

If you require any help in developing an electronic spreadsheet, please call or email Warren Loller at 8-5097/wjl2 or Michael Weaver at 8-5238/miw6.

Full time faculty and exempt staff salaries are rounded to $100 multiples. Also, faculty conversions from 9 month to 10 month are rounded to $100 multiples. Full time nonexempt staff salaries are rounded to $50 multiples.

ALL SALARY DETERMINATIONS MUST BE COMPLETED AND THE FORMS SUBMITTED TO THE BUDGET OFFICE THROUGH THE VICE PRESIDENTS, DEANS BY MARCH 17 (NON-ACADEMIC) OR MARCH 31 (ACADEMIC).

The Budget Office will receive authorized salary base increases for each faculty or staff member from the appropriate vice president’s office. That salary information will be automatically entered into the system for you and the system will develop the annual salary and individual account dollar distribution based on current budgeted percentage distributions. On April 16, verification copies of the budgets (titled “FY08-09 Salary Proposed Budgets”) will be issued to the vice presidents and deans offices. They will develop their own verification procedures with department heads. The verification copies will then be returned to the Budget Office with any changes and corrections and will be the approved budget submission.

ALL VERIFICATION COPIES OF THE SALARY AND WAGE BUDGETS MUST BE RETURNED TO THE BUDGET OFFICE BY APRIL 23.