LEHIGH UNIVERSITY EQUIPMENT AND LAUNDRY OPERATIONS
 

Operational Overview

      The athletic equipment and laundry operations is responsible for the daily management of twenty-three sport programs.  Responsibility also includes the daily laundry management for the entire university. The athletic equipment manager is responsible for the inventory, distribution, requisition, condition, repair and fitting of all athletic equipment.  Responsibilities also include formulating the annual budget which includes selection, bidding, pricing and purchasing of all equipment.

EQUIPMENT ISSUE
LAUNDRY BAG/TRAVEL BAG/GAME DAY/GENERAL EQUIPMENT

      In accordance with Lehigh University and NCAA rules, intercollegiate athletics will provide athletic equipment and clothing for all student-athletes participating in an athletic program.  Coaches should review the procedures and policies for equipment that has been developed for the student-athlete for each particular program.  Laundry bags, travel bags, set-up for home games and issue of additional equipment is reviewed in detail.

BILLING/BURSAR

      As reviewed in the procedures and policies for student-athletes, much detail has been given to billing procedures.  Coaches should be aware of these rules.  All items issued to the student-athletes for practice or game are the property of Lehigh University.  Failure to turn these items in after a game or at the end of the season will result in a list to the head coach, explaining what is missing.  The missing items may be brought to the equipment manager at the Varsity House.  If the items cannot be found, a check made out to "Lehigh University" in the amount due must be submitted to the Bursar's office.  An equipment check-off list is formulated at the end of each season.   If the items and/or check are not received, a detailed bill will be submitted to the Bursar's Office.

      Keep in mind that a number of articles issued, in particular general items such as towels, socks, T-shirts and brown gym shorts, are used for more than one sport.  What is lost or stolen affects the total whole of the equipment program.

BUDGET/PURCHASE ORDERS

      Coaches have received from the Athletic Director their equipment budget.  A majority of the budgets reflect a two part plan.  The first part sets money aside for annual purchases.  These items are usually expendable items that will last one or two seasons.  The second part of the budget represents "cycle purchases".  Cycle purchases are based on a three/four year program.  The majority of these items will be uniforms, warmups or various hard goods, i.e., helmets, purchased on an interval basis during the cycle period.

      After the completion of a sport season, an inventory is taken.  Items that need to be repaired or refurbished are sent to be reconditioned.  A list of needs for the following season is prepared.  This is then presented to the Head Coach.  At that time, equipment needs are reviewed.  Equipment procedures are also reviewed from the past season.  Soft goods (uniforms) are ordered up to eight months in advance to take advantage of manufacturers discounts.  The remainder of the budget is formulated, priced out, and ordered.

      All programs must stay within the means of their budget.  No purchase orders may be written against the athletic equipment sub-code 2070 without prior consent from the equipment manager.  The equipment manager will strive in every way to get the most out of a program's equipment budget.

THE LEHIGH LOOK

      The equipment manager has the responsibility to ensure that all equipment purchased is functional, safe and reliable.  It is also the equipment manager's task to coordinate the proper purchase of cloth goods that conform to the Lehigh Athletic look.  In purchasing uniforms, our primary colors are seal brown and white with vegas gold and forest green being accent colors.  The amount of gold and green used is limited.  Graphic and lettering must conform to NCAA rules and to the Lehigh look.

      Any soft-goods purchased outside of the athletic equipment budget must also be reviewed by the equipment manager.  The equipment manager will provide ideas on product line, pricing, colors, lettering, graphics and time involved in procuring goods.  The Lehigh hawk logo may be used only after approval has been given by the Athletic Director.

NOTES

The equipment room is open from 7 AM to 6 PM, closing for one hour for lunch, usually from 11 AM to 12 PM.  For any needs or questions call 758-3398.  Voice mail is available at this extension.

All parking at the Varsity House should occur in the North Parking Lot.

Any change in the roster for a home or an away contest should be given to the equipment manager as soon as possible.  This will help in the preparing and packing of uniforms since time is valuable.

Lockers will be assigned by the equipment manager.   The master list for combinations will be held by the facilities dept.

LAUNDRY SERVICES ARE NOT PROVIDED FOR STUDENT-ATHLETES/COACHES PERSONAL LAUNDRY.  ANY LAUNDRY BAGS WITH PERSONAL ITEMS WILL BE RETURNED UNWASHED.  Exceptions will be made for items such as sports bras and athletic supporters, which may not supplied by the equipment room.  These items must be approved in advance by the equipment manager.

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This site was last updated 09/25/00
Site created and maintained by Tyler E. Osler