Assigning & Submitting Grades
Grade Submission Instructions
Faculty Guide to Submitting Grades
All instructors are expected to submit grades using Banner. Please use the following guidelines for grade submission. Grades must be submitted within 72 hours of the final exam.
| Grades | Description |
|---|---|
| A, A- | Excellent |
| B+, B, B- | Good |
| C+, C | Competent |
| C- | Level of proficiency for prerequisite |
| D+, D, D- | Passing |
| F | Failing |
| N (Grade)* | Incomplete |
| X (Grade)* | Absent from final examination |
| Z (Grade)* | Absent from final examination and incomplete |
| AU | Audit |
| W | Withdrawal – after drop/add and up to 11 weeks of semester |
| WP | Withdrawn with passing performance after 11th week of semester |
| WF | Withdrawn with failing performance after 11th week of semester |
*Note: All undergraduate students must be assigned a default grade that would be the
grade assigned to the student if no further work was completed. This default grade is
the lowest grade that may be permanently assigned to the student for that course. An
X, Z, or N must include a parenthetical grade. Final grades in such courses cannot be
lower than the parenthetical grade.
Proper use of N(*) Incomplete Grade
An N(*) grade is appropriate when the instructor and student make prior arrangements to complete the course based on the amount of work completed. An N(*) is also appropriate when communicated by the Dean of Students Office about extenuating circumstances.
Each semester a large number of N grades are assigned to students that just stop attending class. They do not contact the faculty member with a rationale for being permitted extended time in a class and do not seek the assistance of the Dean of Students Academic Support Office to report an absence that is greater than three days. These students are not eligible for an incomplete N(*). Those students should be assigned the grade they earned when attending. A student that never attended should be assigned an F grade. If a student contacts the instructor, or if the instructor is contacted by the Dean of Students Office, the instructor may feel that an N(*) grade is appropriate.
Assigning an N(*) grade in inappropriate situations or circumstances may seem like you are doing the student a favor. In reality it just delays our ability to assist a student with registration errors or other personal circumstances affecting their status as a student.
If you signed a drop form or think the student intended to drop but the form was never processed, once again an incomplete grade (N) is not appropriate. Grades of W will already be on the roster and may not be changed. A grade of WF may be changed, but only to a WP.
For more information on the policies for submitting incomplete grades for undergraduate and graduate students, please refer to the Faculty Rules and Procedures.
3.8.2 Incomplete (N grade) UNDERGRADUATE STUDENTS
The grade N(grade) may be used to indicate that one or more course requirements (e.g., course report) have not been completed. It is the obligation of the student to explain to the satisfaction of the instructor that there are extenuating circumstances (e.g., illness or emergency), which justify the use of the N grade. If the instructor feels the N grade is justified, he or she assigns a grade of N supplemented by a parenthetical letter grade, e.g., (N(C)). In such cases, the instructor calculates the parenthetical grade by assigning an F (or zero score) for any incomplete work unless he or she has informed the class in writing at the beginning of the course of a substitute method for determining the parenthetical grade. In each case in which an N grade is given, the course instructor shall provide written notification to the department chairperson stating the name of the student receiving the grade, the reason for the incomplete work, the work to be done for the removal of the N grade and the grade for the work already completed.
An undergraduate student who incurs an N grade in any course is required to complete the work for the course by the fifth day of instruction in the next academic-year semester. The instructor will submit the grade to the registrar by the tenth day of instruction in that academic year semester. The N grade will be converted into the parenthetical grade after the tenth day of instruction in the next academic-year semester following receipt of the N grade unless the instructor has previously changed the grade using the removal-of incomplete procedure. The parenthetical grade will be dropped from the transcript after the assignment of the course grade. In no case shall the grade N be used to report absence from a final examination. N grades do not count as hours attempted and are not used in computations of cumulative averages.
3.27.2 Incomplete (N grade) GRADUATE STUDENTS
The N grade is defined as in section 3.8.2 except that parenthetical grades are not required for thesis or research courses and graduate students have a calendar year to remove course incomplete grades unless an earlier deadline is specified by the instructor. Graduate student incomplete course grades that are not removed remain as N or N(grade) on the student record for one year. After one year, the N grade will be converted to an F and the N(grade) will be converted to the parenthetical letter grade.
Incomplete grades may be extended an additional year with approval of the course instructor and the graduate coordinator. After two years, outstanding incomplete grades would be converted to the parenthetical mark. Past two years, students could appeal to the Committee on Standing of Graduate Students (SOGS) with a timeline and plan for completion. Thesis or research project N grades may remain beyond one year until the work is completed.
"W" grades are pre-assigned and may not be changed. "WF" grades may be changed to "WP," but not to any other grade
W,WP or WF are unacceptable as grades unless you have been notified by our office that the student has officially withdrawn from the course.
A+, F+ and F- grades may not be used.
Comments, in lieu of a grade are unacceptable, and an administrative "F" will be assigned.
NEW: Attention Writing Intensive Course Instructors: Please indicate students passing the writing intensive requirement by selecting 'yes' or 'no' in the column next to the letter grade for the course on the web roster.
Instructions for Entering Final Grades using Web for Faculty
NOTE: In order to submit grades you must be assigned as an instructor of the gradable section of the course. If you are not currently listed as the instructor, please call the Registrar’s office and we will make the correction.
To submit grades, login to the campus portal 
and follow the steps below.
- After login click on the Banner icon
- Select the Faculty Services tab
- Click on Select a semester
- Click on Select CRN and submit
- Select the link for Final Grades. You are now ready to enter grades
OR
Login to the secure area and follow the steps below:
- After login select Faculty Services
- Click on Select a semester
- Click on Select CRN and submit
- Select the link for Final Grades. You are now ready to enter grades.
Students will be listed alphabetically. Enter a grade in the grade box. The form will show you 25 students per screen. Remember to click submit after every 25 entries or the grades will not transfer to the student system.
Final notes
- Periodically hit the "Submit Grades" button during your grade entry.
- The system will time you out after 30 minutes, so use the submit grades button to avoid the auto-logoff.
- To enter grades for another course just go back and select the link for Select CRN. The RESET button at the bottom of the page will reset all grades that have not been saved to the NONE grade. Once grades have been saved this button has no effect. The RESET button should only be used in the event you need to clear all non-submitted (or saved) grades.
- Every time you select submit you will receive a message with the number of grades submitted and if there are any missing grades.
- Please remember to log off.
When entering grades the drop down lists respond to both mouse clicks or by using the keyboard. In the case of the keyboard, use the tab key to put the cursor in the corresponding students grade letter box, then use the keyboard to enter the appropriate letter grade. For grades with a + (plus) or - (minus), enter the grade first, then enter the SAME letter grade once more for a + (plus), twice more for a - (minus). Example: A grade of 'B+' would be entered by pressing the 'b' key twice. A grade of 'B-' would be entered by pressing the 'b' key three times.
Do not hesitate to contact our office at (610) 758-3200 with any questions.
PIN and Web Access:
For assistance with login credentials and web access, please contact the Lehigh University Help Desk at (610)758-HELP.
Grade Change Issue:
Grade changes: Grades will be rolled into academic after grades are due. Rolled grades can no longer be changed on the Web. After the roll procedure is completed the University grade change policy is in effect.
