University Registrar > Faculty & Staff > Advising & Grading > Assigning & Submitting Grades

Assigning & Submitting Grades

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Faculty Guide to Submitting Grades

All instructors are expected to submit grades using Banner. Please use the following guidelines for grade submission. Grades must be submitted within 72 hours of the final exam.

Key to grades
Grades Description
A, A- Excellent
B+, B, B- Good
C+, C Competent
C- Level of proficiency for prerequisite
D+, D, D- Passing
F Failing
N (Grade)* Incomplete
X (Grade)* Absent from final examination
Z (Grade)* Absent from final examination and incomplete
AU Audit
W Withdrawal – after drop/add and up to 11 weeks of semester
WP Withdrawn with passing performance after 11th week of semester
WF Withdrawn with failing performance after 11th week of semester

All undergraduate students must be assigned a default grade that would be the grade assigned to the student if no further work was completed. This default grade is the lowest grade that may be permanently assigned to the student for that course. An X, Z, or N must include a parenthetical grade. Final grades in such courses cannot be lower than the parenthetical grade.

Proper use of N(*) Incomplete Grade

An N(*) grade is appropriate when the instructor and student make prior arrangements to complete the course based on the amount of work completed. An N(*) is also appropriate when communicated by the Dean of Students Office about extenuating circumstances.

Each semester a large number of N grades are assigned to students that just stop attending class. They do not contact the faculty member with a rationale for being permitted extended time in a class and do not seek the assistance of the Dean of Students Academic Support Office to report an absence that is greater than three days. These students are not eligible for an incomplete N(*). Those students should be assigned the grade they earned when attending. A student that never attended should be assigned an F grade. If a student contacts the instructor, or if the instructor is contacted by the Dean of Students Office, the instructor may feel that an N(*) grade is appropriate.

Assigning an N(*) grade in inappropriate situations or circumstances may seem like you are doing the student a favor. In reality it just delays our ability to assist a student with registration errors or other personal circumstances affecting their status as a student.

If you signed a drop form or think the student intended to drop but the form was never processed, once again an incomplete grade (N) is not appropriate. Grades of W will already be on the roster and may not be changed. A grade of WF may be changed, but only to a WP.

For more information on the policies for submitting incomplete grades for undergraduate and graduate students, please refer to the Faculty Rules and Procedures.

3.8.2 Incomplete (N grade) UNDERGRADUATE STUDENTS

The grade N(grade) may be used to indicate that one or more course requirements (e.g., course report) have not been completed. It is the obligation of the student to explain to the satisfaction of the instructor that there are extenuating circumstances (e.g., illness or emergency), which justify the use of the N grade. If the instructor feels the N grade is justified, he or she assigns a grade of N supplemented by a parenthetical letter grade, e.g., (N(C)). In such cases, the instructor calculates the parenthetical grade by assigning an F (or zero score) for any incomplete work unless he or she has informed the class in writing at the beginning of the course of a substitute method for determining the parenthetical grade. In each case in which an N grade is given, the course instructor shall provide written notification to the department chairperson stating the name of the student receiving the grade, the reason for the incomplete work, the work to be done for the removal of the N grade and the grade for the work already completed.

An undergraduate student who incurs an N grade in any course is required to complete the work for the course by the fifth day of instruction in the next academic-year semester. The instructor will submit the grade to the registrar by the tenth day of instruction in that academic year semester. The N grade will be converted into the parenthetical grade after the tenth day of instruction in the next academic-year semester following receipt of the N grade unless the instructor has previously changed the grade using the removal-of incomplete procedure. The parenthetical grade will be dropped from the transcript after the assignment of the course grade. In no case shall the grade N be used to report absence from a final examination. N grades do not count as hours attempted and are not used in computations of cumulative averages.

3.27.2 Incomplete (N grade) GRADUATE STUDENTS

The N grade is defined as in section 3.8.2 except that parenthetical grades are not required for thesis or research courses and graduate students have a calendar year to remove course incomplete grades unless an earlier deadline is specified by the instructor. Graduate student incomplete course grades that are not removed remain as N or N(grade) on the student record for one year. After one year, the N grade will be converted to an F and the N(grade) will be converted to the parenthetical letter grade.

Incomplete grades may be extended an additional year with approval of the course instructor and the graduate coordinator. After two years, outstanding incomplete grades would be converted to the parenthetical mark. Past two years, students could appeal to the Committee on Standing of Graduate Students (SOGS) with a timeline and plan for completion. Thesis or research project N grades may remain beyond one year until the work is completed.

"W" grades are pre-assigned and may not be changed. "WF" grades may be changed to "WP," but not to any other grade

W,WP or WF are unacceptable as grades unless you have been notified by our office that the student has officially withdrawn from the course.

A+, F+ and F- grades may not be used.

Comments, in lieu of a grade are unacceptable, and an administrative "F" will be assigned.

NEW: Attention Writing Intensive Course Instructors: Please indicate students passing the writing intensive requirement by selecting 'yes' or 'no' in the column next to the letter grade for the course on the web roster.

PIN and Web Access:

For assistance with login credentials and web access, please contact the Lehigh University Help Desk at (610)758-HELP.

Grade Change Issue:

Grade changes: Grades will be rolled into academic after grades are due. Rolled grades can no longer be changed on the Web. After the roll procedure is completed the University grade change policy is in effect.

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