ERAC November 14, 2012 Minutes
Executive Summary of Minutes
- Awards – nothing yet. Have not yet met regarding the
brain storming session ideas. Plan to meet prior to next
- Bylaws – Bylaws was tasked with reviewing ERAC’s charge
and trying to bring it up to date and deciding if changes
are needed. The bylaws committee is looking forward to
meeting prior to the next ERAC meeting.
- Communications – The communications committee met and
talked about how we could create a bigger and better
awareness regarding ERAC. Also, how do we make sure we get
on the radar screen of Senior Officers so they communicate
with us and ask questions that we can bounce off the ERAC
committee earlier in the process? There is a lot coming up
in regards to re-branding, 150th campaign, campus planning,
etc. There are a lot of things on the horizon that ERAC can
weigh in a little more strategically on and be more vocal
Tom Yencho sits on the 150th planning committee and will
broach the subject of having an ERAC member on this
committee with co-chairs Vince Munley and Joe Kender this
Friday, 12/14/12. The communications committee will also
reach out to Van Dobson, John Welty, Fred McGrail and Deb
Protchko regarding the other events mentioned above.
Is there a better way that we can recognize the staff? Make
sure ERAC is out there among campus. Looking for ways that
we can recognize employees that are separate from the
traditional awards programs – they could be a little more
frequent, a little more casual. Have people take pictures
with their smart phones and send to ERAC with why the
employee should be recognized. Would like to engage the
campus community and design communications around that.
Human Resources is looking into a Lehigh Facebook page.
People could go there for a wealth of information. Whereas
going to a specific department Facebook page will give you
information only pertaining to that department. Duke
University does this successfully with it’s Working@Duke
- Events – 27 tickets have been purchased for the Iron Pigs
game in June. Tickets are $10 each. They are loaded
tickets meaning you get $2 off food or merchandise. ERAC
purchased 160 tickets.
Brown Bag on Technology was pretty much a sold out
ssession. Over 84 people rsvp’d. 75 attended. This
session has been requested to be done again. People want
more information on technology, social media, etc.
For future Brown Bags, Denise Blew has contacted ERAC
regarding a presentation on the Stabler Land Development.
Admissions has also been contacted regarding its annual
brown bag session on the admissions application process for
Lehigh employee children. The events committee should be
having another Brown Bag session in January.
- Faculty/Staff Relations – The committee met two weeks
ago. The committee was formed to actively address
faculty/staff relations. The committee met with Provost
Council last December. Provost Council suggested meeting
with each college. The committee met with each of the
deans. For the College of Education, Gary Sasso spoke with
his faculty and staff. For the other colleges, the
committee members were invited to the respective academic
department chair meetings. In January, the committee will
be meeting with the Provost Council again to discuss what
has been done to date and to have each dean report out to
the Provost Council how things went within their college.
Have changes been noticed?
The committee will ask for examples of faculty and staff
pairs who work effectively together. Susan Christy will
interview them by phone to discover why they work so well
together. What is really helpful in their relationship?
Susan Christy will compile that research. The idea is that
we would invite Susan Christy back to campus, have a
luncheon and invite the faculty and staff pairs who
participated in the research. Susan would report her
findings. We would also have additional sessions. This is
an effective way to show best practices that emphasize
positively the ways faculty and staff are working well
- REACH – The coherts have had two sessions so far. One of
the sessions was with Career Services. They are looking to
lock in speakers for remaining sessions. There are six
Exempt/Non-Exempt Relations Discussion – Would like to
explore relations between exempt and non-exempt staff. People
are not always aware of what the distinction is between the
two. What the implications are for how people work with each
other and some of the benefits that are provided to each group
– whether it’s in terms of work schedule flexibility for
exempt staff or more defined hours for non-exempt staff.
Possibly launching a conversation within ERAC regarding
distinctions between the two or what are the different ways we
work and more importantly, how do we work together.
Eventually perhaps having this as a more public conversation
but try it out within ERAC first.
For offices with not many staff, is there a “coverage” pool
so that people could attend Brown Bag lunches or training
sessions and still have office coverage?
What are different departments doing to connect employees and
build teams – perhaps gather and post “best practices.”
ERAC committee members should reach out to people to see if
there is an interest in exploring this initiative further.
Committee members should compile findings and forward to the
board prior to the next meeting.
ERAC could have a Brown Bag lunch to make people aware of the
differences between exempt and non-exempt staff. See what
questions arise from that session.
Meeting was adjourned at 11:08 am. Glenn Strause made the
motion to adjourn the meeting and Tom Yencho seconded the
Brenda K. Bachman
NEXT ERAC MEETING will be January 9 in