Computing and Audio Visual Usage
Coxe Lab Room 302
July 13, 2008

Equipment Description and Capabilities

This room contains a large rear-screen projection cabinet and a rolling instructor’s podium.

The LCD video projector in the cabinet is set up to project sound and data from the instructor's computer, a DVD/VHS player, and from the auxiliary laptop inputs on the cable bundle on the side of the instructor station.  The presentation system devices are controlled from the wall mounted touch screen control.

Assistance

Instructional Technology Support Services (ITSS) may be contacted at x83059 if you wish to arrange for training on this room's features prior to using the room.  Trouble reports may be reported to the Help Desk at x8HELP (84357).

Usage of the Devices

1. Power up the equipment and projector by touching the AMX touchpad (two touches may be required).  Note that the projector does not turn on instantly.  It can take as long as 30 seconds for a picture to become visible.  Please be patient when selecting inputs.  The white buttons on the touchpad are inactive at this site..
2. Power up the computer CPU.  You must complete a LAN login to use a public computer by typing your user name and password in the appropriate fields in the opening dialog box.  Remember to log out when you are done.  See the "Guide to LTS Public Computing Sites and Classrooms" document available at http://www.lehigh.edu/~ludoc/guide/publicsiteguide/siteguide.html for additional information on use of public sites.
3. Power up the VCR/DVD if being used (button on the device) and load media
4. Touch the button on the AMX touch-pad that corresponds to the device to be projected.

   "VHS" activates VHS VCR and displays the play, pause and other controls

   "DVD" activates the DVD player and displays the player controls ("More Controls" takes you to the DVD menu page)

   "Aux. Video" activates the Auxiliary video jack (RCA connector) and associated RCA audio jacks for client-supplied video device.

   "PC" selects the local computer (and DVD player) and must be selected to use the Smart board features.

   "Laptop" activates the auxiliary computer jack (special 9-pin male VGA and stereo mini audio jack) for client supplied laptop.

   "Picture Off" blanks the projector image; "Picture On" reactivates the image

5. Adjust the volume by touching the Volume up or down arrows on the AMX touch-pad.  The "mute" button at the bottom of this control turns off the sound.
6. If you are using a laptop, connection cords are located on the instructor station.

Use of the SMART Board

An interactive Smart Board overlay is part of this system.  It uses special plastic marker pens (no ink) to display writing on the projection screen and save notes written on the board to a computer file.  These notes can be converted to text, edited, printed, e-mailed, included in course web pages, etc.  In addition, the SMART Board can be used to interact directly with many software packages using your finger, a special stylus or a marker pen.  The necessary Smart software is included on the instructor's PC.  A separate guide for operation of the SMART Board is provided below.

Power Down the Equipment

1. Before leaving the room you MUST logout of the system.  Double click the bright yellow exclamation point icon on the Windows Desktop.  You may then select "Shutdown" or "Logout": one button clears the system and leaves the computer ready for the next user; the other turns off the computer.  If you make no selection your account will be logged out and the system will return to the login screen.  If you fail to logout, the next user of the system will have access to your account and files.
2. Remove your tape and power off the VCR, if used.
3. Press and hold the "Power Off" button on the NEC remote control to turn off the projector, again pointing into the base of the unit.  A "wait a little while" message will appear on the screen if this has been done correctly). 
4. Return the keyboard, pens, eraser, and remotes to the trays

Potential Problem Areas

• You must login to every public site computer.  If you find a computer that is not displaying the login screen, the previous user failed to logout.  Select "Start" and "Log Off", then follow the prompts to log on.
• Note that the projector does not turn on instantly.  It can take as long as 30 seconds for a picture to become visible.  Please be patient when selecting inputs.
• If there is no sound, check the mute button on the touch panel control.
• If there is no picture, be sure the correct input is selected on the touch panel.
• If the SMART Board features do not work, make sure the drivers and SMART Notebook software have been loaded from the PC.

Notes on Computer Usage

See http://www.lehigh.edu/~ludoc/guide/publicsiteguide/siteguide.html for additional information on computer usage.

Interactive SMART Board™ Overview and Instructions

This classroom has been equipped with an interactive SMART Board system.  Working through the classroom’s fixed computer or user supplied laptop, The SMART Board allows you to:

• Display board writing in up to four colors on the large-screen projection system
• Save, print or e-mail a complete record of everything written during the course of your class.
• Interact directly (on screen) with most software using your finger, a special stylus or a whiteboard marker pen.

There are two components to the SMART Board system: The SMART Board driver and SMART Notebook.  Both must be active for the SMART Board to function in the classroom.  The SMART Board driver runs the board and converts the marker pens into electronic ink.  SMART Notebook facilitates display to a projection system and can be used as a stand-alone program that allows you to save your notes for later editing or distribution.  SMART Notebook is available for download on your office computer through the Picture Taker software program. 

Using the SMART Board as a White Board

1. Activate the SMART Board: From the Windows "Start" menu select "Run" and type "smartb" and "ok."  This will initialize the SMART Board and start the SMART Notebook program.  Alternatively, Activate the SMART Board: From the Windows "Start" menu select "Programs" then "Accessories" then "SMART Board Software" then "SMART Board driver 5.61."  Repeat these steps and select "SMART Notebook 2.2".  If the computer has been refreshed before use, you will have to select the port (COM 1) and the type of board being used "Non-projected White Board Mode."  Click "Next" and "Done."
2. The computer must be selected as the source for the video projector using the touch panel.  Remember it takes a while for projector power up.
3. If you wish, select "View" and "Full Screen" to maximize the projected writing area.  The escape key returns to normal view.  Select a pen from the pen tray and write as you would on a regular white board.  The writing will appear on the computer monitor in the main window of SMART Notebook and on the projection surface.  The color of the tray determines the color of the displayed text.  Replace the pen into the proper pen tray slot when done writing.
4. If you wish to save this page press the "New Page" button on the right hand side of the pen tray.  You may then remove the round eraser from the pen tray and erase the board.  The writing will vanish from the display as you erase, while the old page remains saved in SMART Notebook on the computer.  You must save this work to a file before you leave the computer for the day.  If you wish, you may select these saved pages (click them with the mouse on the computer display) and display them through the projection system although you won’t be able to make additional notes ‘live’ on these pages.  You can, however, use the various tools in SMART Notebook to make changes at a later time. 
5. If you don’t have any need to save your work, simply use the round eraser, erase your text and start again.  NOTE, you must take the eraser out of the pen tray.  This is what tells the system to erase from the board AND the display.  If you just use your finger to erase, the writing will leave the white surface, but will remain on the projection screen!

Using the SMART Board Interactively

After the SMART Board drivers and SMART Notebook software have been loaded, load the program you wish to use.  You may now use your finger or the special SMART Board stylus to write on or interact with the program being displayed.  These pages can be saved, reviewed, emailed, etc.  There is a tutorial provided with the SMART Notebook that may give you a good idea of how this works.  Note that to use your finger as a ‘mouse’ all pens must be in the pen tray.  It is also possible to activate a keyboard using the keyboard button on the console and ‘type’ text and numbers onto the screen. 

Using SMART Notebook

The SMART Notebook program does two things: It allows display of your writing "live" as described above, and it allows you to save, annotate, edit and distribute these pages later.  You can also use the "pen" tool with a mouse on our computer, but this is not at all comfortable.  If you wish to distribute your classroom notes, it is recommended that you save the material to your home space on the LAN or to a floppy before you leave class.  Save the pages as a SMART Notebook file.  At your desktop computer, you can use the program’s tools to:

• Convert what you have written to typed text
• Move text from one "page" to another
• Erase text or other items
• Add typing, graphic objects or lines with the program’s tools
• Add highlights with the program tools
• Save or import images or text from other applications
• Capture all or part of a computer application and add these items to your notes page
• Sort your notes pages
• Email your files or save your notes pages as HTML files and post them to a Course Info Page (see below)
• Print your notes to your local printer

The SMART Notebook tutorial (under "Help" will teach you some of these features and the help contents menu can help with the other features.  Please call Elia Schoomer at 83058 for assistance with any of these features. 

Using SMART Notebook files

• Saving SMART Notebook files: Select "Save" or "Save As" from the File Menu.  Select a name and directory as usual.  This file can be opened later on a computer using the SMART Notebook software.  You may also save the file in HTML by using the "Save as HTML" button in the File Menu.
  
• Sending SMART Notebook files as email attachments: From the File Menu, select "Send Mail" and address your mail in the usual fashion.  You must save the file first.  The file will be send as an attachment.  SMART Notebook must be  loaded on the receiving computer to open the file.
  
• Publishing SMART Notebook files to a web page: Select "File" "Save as HTML" and follow the instructions.  You must have Microsoft Internet Explorer 4.0 and its web-publishing wizard to use this feature.  This has not been tested. 
  
• Saving SMART Notebook files for Blackboard:
  1. Save the notebook file as an html file (actually several html files!). Note that you will end up with a folder containing many html files and also one html file that is created outside of the folder. Save the file and the accompanying folder into another folder.
  2. Use a compression package (like WinZip or PK Zip) to package all HTML files necessary for your presentation to create a zip archive of the files (WinZip is available at the public sites)
  3. In the Control Panel of Course Info, go to the Content Area where you want your presentation to be and click on "Add Item".
  4. Scroll down the page to the "Content Attachments" section. In the "File to Attach" entry box, Browse for your "zipped" file.
  5. Enter a name for the link to the file.
  6. In the "Special Action" drop-down list, select "Unpack this file."
  7. Click on Submit. You will then be asked for the entry point for the package you just uploaded. Make sure that you select the "lone" html file as the entry point. The name of the html file will be the name of the folder that you created when you saved the presentation as html and click on Submit.