Web for Faculty and Adviser Instructions

1. Intial Access Setup (New faculty)
2. Accessing Student Degree Audit and Academic History
3. Registration Permission Overrides
4. Assigning Grades
5. Submitting Final Grades

Initial Access Setup (NOTE: Only for new Faculty who have NOT accessed the web for product prior)

Each faculty and staff member needs to have an active account and personal PIN to gain access. If you have forgotten your personal PIN faculty and staff need to report to the Office of Human Resources with a picture ID.

Web activation procedure: (Only for new Faculty who have NOT accessed the web for product prior)

1. From the registrar's homepage login to the Secure Area.
2. Login by entering your 9-digit L.U. ID number in the User ID box without dashes. In the PIN field enter your birth date in numerical format (MMDDYY) and click on login.
3. You will be asked to re-enter your PIN in the same format.
4. Your initial PIN is set to expire on your first login, so you must enter a new 6-digit PIN (no letters or punctuation) that will be secure to you. Select a 6 digit number that you can remember. The PIN must be secure; the system will reject your birth date or a simple numerical sequence like "123456" or "222222".
5. The system will then prompt you for a Forgotten PIN question which will establish a question and answer that will enable the system to assist you if you forget your PIN by allowing you to answer the question you have provided. (EXAMPLE: What's my dog's name? ANSWER: Spot.) DO NOT FORGET TO SAVE YOUR QUESTION. You will need this if you forget your PIN in the future.
6. When you have completed these steps you will have secure login access.

Accessing Degree Audit and Academic History

To access the degree audit and academic transcript of a student select the following in the secure area:

• Faculty Services
• Adviser Menu
• Degree Audit
• Submit Audit

When you want to review the audit and none are listed please select the view submitted audit button until the list appears. The system could take up to three minutes to run an audit in times of heavy usage. Once the list appears click on the audit you wish to review and it will run in single column format for viewing.

Audits will remain available for one week after they are run. You may run audits after each student registration change to make sure the courses selected meet the requirements you expect them to.

What If? audits are also available for advising purposes. An adviser may select any degree and major to run a sample audit if a student is considering a major change or addition.

Registration Permission Overrides

The procedure for a section instructor:

1. Select Faculty Services from the main menu.
2. Select item Registration Overrides
3. In the left column of the override form select from the pull-down menu the type of waiver(s) to be done and then select from the pull-down menu the CRN for the section in which the restrictions are to be waived. Make sure the override corresponds with the registration error message that the student is receiving.
4. Select the Submit Change button to commit the override. This will not register the student for the class. This permits the student to register for the designated CRN.

Grade Submission Instructions

Each department will receive the grade rosters for all gradable course sections along with the deadline for when grades are due. Non-gradable lectures and recitations are not included. These rosters indicate all students eligible to be assigned grades in the defined sections. Students not listed on the roster are not eligible to receive a grade. All faculty are expected to submit grades using Web for Faculty. If you have difficulty entering grades staff members from the Registrar's Office will be available to assist you during regular office hours.

Grades must be submitted to within 72 hours of the final exam.

* Note: For undergraduates you must submit a default grade that would be the grade assigned to the student if no further work was completed. This default grade is the lowest grade that may be permanently assigned to the student for that course. An X, Z or N must include a parenthetical grade. Final grades in such courses cannot be lower.

"W" grades are pre-assigned and may not be changed. "WF" grades may be changed to "WP," but not to any other grade

W,WP or WF are unacceptable as grades unless you have been notified by our office that the student has officially withdrawn from the course.

A+, F+ and F- grades may not be used.

Comments, in lieu of a grade are unacceptable, and an administrative "F" will be assigned.

NEW: Attention Writing Intensive Course Instructors: Please indicate students passing the writing intensive requirement by selecting 'yes' or 'no' in the column next to the letter grade for the course on the web roster.

Instructions for Entering Final Grades using Web for Faculty

NOTE: In order to submit grades you must be assigned as an instructor of the gradable section of the course. If you are not currently listed as the instructor, please call the Registrar’s office and we will make the correction.

To sumbit grades, login to the secure area and follow the steps below:

1. After login select Faculty Services
2. Click on Select a semester
3. Click on Select CRN and submit
4. Select the link for Final Grades. You are now ready to enter grades.

Final notes

1. Periodically hit the "Submit Grades" button during your grade entry.
2. The system will time you out after 30 minutes, so use the submit grades button to avoid the auto-logoff.
3. To enter grades for another course just go back and select the link for Select CRN. The RESET button at the bottom of the page will reset all grades that have not been saved to the NONE grade. Once grades have been saved this button has no effect. The RESET button should only be used in the event you need to clear all non-submitted (or saved) grades.
4. Please remember to log off.

When entering grades the drop down lists respond to both mouse clicks or by using the keyboard. In the case of the keyboard, use the tab key to put the cursor in the corresponding students grade letter box, then use the keyboard to enter the appropriate letter grade. For grades with a + (plus) or - (miuns), enter the grade first, then enter the SAME letter grade once more for a + (plus), twice more for a - (minus). Example: A grade of 'B+' would be entered by pressing the 'b' key twice. A grade of 'B-' would be entered by pressing the 'b' key three times.

PIN and Web Access:

Part-time faculty with access and PIN problems may call the Registrar's Office to have their access concerns addressed.

Full-time employees must go to Human Resources to have PIN problems addressed.

Grade Change Issue:

Grade changes: Grades will be rolled into academic after grades are due. Rolled grades can no longer be changed on the Web. After the roll procedure is completed the University grade change policy is in effect.

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