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LSTA Grants
Library Services & Technology Act Grant Procedures and Guidelines
PaLA CRD has been for several years the recipient of LSTA (Library Services and Technology Act) funding that enables the Division to provide financial support to organizations offering programming of interest to Pennsylvania academic librarians.
Requesters are asked to fill out an LSTA Funding Request Form, with sufficient lead time (at least two months before planned event) for the Division Board to review the request before funds are approved. Adobe Acrobat reader is required for this form. You can get the latest version of Adobe Acrobat Reader from the Adobe website.
The amount requested should generally not exceed $2000, although the Board can entertain larger requests. When charging registration fees, there should be a difference between the PaLA member and nonmember rate as long as the workshop is not fully funded by a LSTA grant. Charging different rates for members and nonmembers strengthens the value of PaLA membership and will hopefully generate new memberships. It is recommended that the rate difference be at least $10. If all costs are paid by LSTA, then one fee is to be charged. There would be no registration fee for the session, only lunch.
Grant dollars can be used for such expenses as speaker’s fees and travel expenses, publicity, printing, and facility costs. LSTA grants cannot cover the costs of food for attendees. For honoraria greater than $600, an IRS form is required.
Those awarded LSTA funds must send notification of the workshop/conference to all Pennsylvania academic librarians. This can be done via mailings and/or listserv notifications. Possible listservs to include:
- PAMailAll
- PA-ACADS
- PALCI
- Palinet
- ACLCP
- ACRL-DVC
All flyers, announcements, etc. about a workshop that has been sponsored with LSTA funding must include this statement:
“This workshop has been partially funded with Federal Library Services and Technology Act (LSTA) funds administered by the Office of Commonwealth Libraries and would not have been possible without the help of the College and Research Division of PaLA. Show your appreciation by becoming a member of PaLA! And if you are a member – thank you!"
Following the workshop, in order to receive reimbursement funds, organizers must send the following to PaLA Headquarters:
- Receipts for expenses to be covered by LSTA funding
- A copy of the flyer or an electronic announcement
- A brief report about the meeting detailing attendance and summarizing evaluations received.
- An expense report (Example Expense Report).
A copy of the report should also be sent to the PaLA/CRD chair.
Revised January 2008, PaLA CRD Board